A project management service can make lives easier for managers and team leaders. The catch is, that you need to choose the one that’s ideal for your requirements. With so many cross-over features among competing services, you need to look at the distinctive features that make them unique to properly evaluate them.

Here, we look at what makes Monday.com and Trello two of the more popular workflow management services. This would help you determine which service will work better for you. So, without further ado, let’s look at the comparison.


Among the many project management tools out there, Monday.com started gaining traction rather late in the day. But the platform is fast becoming popular, backed by a solid infrastructure that prevents frequent breakdowns which plague some of its peers. The intuitive interface design also helps, while there are many features that make it a good asset for workflow management. Add to all these factors a high level of flexibility it brings to your task management, and you can see why many people are gravitating towards Monday.com.

An example of the flexibility that the platform brings is the feature of pulses. The coolest thing about pulses is that they could be anything that you want to be, according to the project requirements. While the average project management tool helps you create projects and tasks, Moinday.com gives you the opportunity to do way more than that.

It’s simple to create a pulse too- all it takes are a few clicks. Once a pulse is created, you can assign people to it and also set its deadline.

In the cases of complex projects, it is all too easy to get the order of the tasks- or pulses- wrong. But with Monday.com, you have a better shot at keeping the flow in the right direction- thanks to the fact that you can set dependencies for pulses. For instance, if Pulse 1 could be completed only after you have finished working on Pulse 2, this fact becomes discernible by just looking at the interface-assuming you have set the dependencies correctly. It is equally easy to see the status of a pulse that is currently in progress.


In Trello, there is nothing like the pulses that you get on Monday.com. But you do have the option to create tasks, and these tasks can be viewed in the board view. This means that the tasks would be arranged in cards and not in lists. This system is so simple that you can just drag a task from one column and drop it in another. Say, if a card shows a currently ongoing task, you could move it to the card for finished tasks once it’s done.

You can also create content calendars in Trello and plan sprints for agile projects. Trello has pretty good features that encourage teamwork- a case in point is that you could add more than one user to a single board. Also, different team members could be given different access permissions as per the requirements of their job.

It supports a good level of team interactivity as well. For instance, a team member could comment on a card if he or she has been given the necessary permission. This, of course, is a feature that’s particularly valuable for remotely working teams.

Like with Monday.com, you can add dependencies for tasks too, though of course, in the case of Monday.com, the dependencies could be added to anything that you may have defined a pulse as.

It’s not just dependencies that are needed to finish a task in many cases- you may also want to refer to the information contained in certain files. In Trello, you can directly attach a file. You can do this from your computer system or from the world wide web. Other features in Trello help you create checklists and also to set task deadlines.

However, one of the more ingenious features in Trello is another- and it is called Butler. It’s a feature with which workflows can be automated. Put another way, you can define a series of actions that would be automatically performed against a condition. For example, when a certain team member gets tagged in a comment, it may indicate that a software development card needs to be moved to optimize the card. Using Butler, you can automate this process, so that you wouldn’t have to do it manually each and every time. Needless to say, this helps save valuable time.

Should you choose Trello or Monday.com?

The flexibility that Monday.com brings to the picture with pulses is certainly of value. This is especially true if your project has its own parameters that make it quite distinct.

The bottom line is that if you desire high customizability in your project management, Monday.com is the better project management tool for you. If, on the other hand, the project is more straightforward in nature, Trello probably has all the required features for you.

What the tools lack

Anyone who has been responsible for project delivery would know how important it is to accurately judge when you would be able to deliver the project. To do this, the primary parameter you need to know is the amount of time each team member spends on a task. I’m Productive is a workflow management tool which helps you do exactly that. In fact, you can even predict the estimated project delivery time with a high level of provision with just a click of a button- thanks to the powerful AI that is incorporated into the system.

To know more about this comprehensive project management tool, head to their website.

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