Asana is one of the most popular projects management tools while ProofHub is widely used by some of the biggest business enterprises. But which of these would be ideal for your purposes? Please read our comparison below to see how they fare against each other.


Everyone loves project management software that is rich in features. But a wide spectrum of features wouldn’t be much help if they are not genuinely useful. Thankfully, Asana scores high on both those counts.

 In fact, even in its free version, the project management software brings you a good number of features. This is notable especially since this is not the case with most project management tools. In fact, the number of features you get for free in many project management tools is so minimal that they couldn’t even support the functioning of small organizations.

In Asana’s free version, you gain support for unlimited teams and projects. Aside from this, you get multiple project views, options for messaging, file storage and more. In fact, if your team size is less than fifteen, you probably wouldn’t need to upgrade from the free plan. It even lets you integrate third-party time tracking tools without having to pay extra.

Among the features of the tool that we touched upon above included multiple project views. This feature illustrates how useful the project management tool is for managing different types of projects.

The views in question include lists, calendars, Kanban boards, portfolios, timelines and workloads. Many project management software available in the market brings you a couple of views at the most. That being the case, the expansive number of views Asana brings oughtn’t to be taken for granted.

Also, team members could switch between views easily enough. This is a crucial element given how a view that is useful for one person may not work for another. This ease of customization also helps the team members be more productive.

Talking about customization, you could also create customizable project dashboards according to your requirements. As an added advantage, these dashboards also get updated in real-time. A team member could customize his or her dashboard in such a way that they get to see precisely the information points which are useful to them.

It is also easy to automate processes using this project management software. For instance, you could set up custom triggers for action, while defining the specific rules under which the actions should be performed. You could also avail certain basic automation, including assigning a task to the subsequent person in the workflow and alerting the team over Slack once a project is finished. The platform supports automating even complex workflows which include a large number of users and processes.

While such things as automation and customization certainly lessen the hassle of project management, unless there is an efficient collaboration between the different team members, there is no way that a project would be smoothly completed.

Asana, thankfully, brings a multitude of features that aid team collaboration. Creating and assigning tasks to the different team members, creating task dependencies, setting- and if need be, changing- due dates, chatting with team members in real-time..you can perform all these and more actions with just a few clicks on the project management software.

There are other ways in which Asana helps collaboration. An example is using the calendar view to plan actions according to the schedule of others in the team. You could also manage all your to-do lists and project discussions within the project management tool itself.

You could even integrate Asana with third-party messaging software and email apps to facilitate communication between team members. The bottom line is that you wouldn’t have to move out of the platform every time you wish to communicate with a team member, and that’s a time-saving device if ever there was one.

Agile projects are becoming even more common than before and by extension agile project management. Asana efficiently supports agile project management by incorporating features that help to plan for sprints, track bugs, launch products, issue work requests, create project roadmaps and more.

 These types of features are also not common in many competing project management software. Agile project management always comes with its fair share of challenges. But with Asana, you can be sure that the challenges are not compounded due to a lack of adequate project management tools.

The usability of Asana isn’t case-specific either. Departments across the organization could use Asana for their purposes, be they involved in IT development, Human resources, financial management or any of the other myriad departments that dot the modern organizational landscape. This level of versatility also curtails the need to invest in multiple project management tools for a single organization. Asana has a one-product-fits-all ethos even as it brings features that fit the requirements of multiple departments in the organization.

We have seen quite a number of cool features so far which make Asana a strong contender for you to choose as a project management software.

But those features wouldn’t be complete if you don’t include the ease with which you could integrate apps into the platform. More than a hundred third-party apps including Google Drive, Zapier, Zoom and Slack could be integrated with the project management tool. However, please do know that all integrations may not be supported in the free plan.

Having seen the many features that make Asana brilliant, let’s now turn our attention to some of its drawbacks. To begin with, the project management tool’s mobile app leaves a lot to be desired. The platform works much better on a computer monitor; the tool is just not adapted well to make using it on a mobile phone screen easy.

Another drawback is that the project management tool doesn’t let you assign a single task to more than one user. There are provisions like creating subtasks and then adding users to those. But still, there are instances when having multiple users assigned to a single task would be useful. In such cases, Asana is a let-down.

The final drawback we wanted to point out about the project management software may not necessarily be a drawback in the classical sense. The problem is more arbitrary than inherent to the system: you may end up getting an overwhelming number of notifications from Asana in your email.

Aside from cluttering up your inbox, this also has the potential of distracting you from work- after all, not every notification may need your immediate attention. However, the issue can be easily resolved- you need to just change the notifications setting.


Boasting a client list which includes Netflix, Google, Nike and Disney, ProofHub is a project management tool that affords exceptional ease of use.

Like with Asana, you would find an extensive number of functionalities in ProofHub too. But an argument could be made that ProofHub’s features are more intuitive, thereby offering relatively less entry barrier to using the tool.

You could segregate teams into different groups based on a parameter you specify. This way, you could not just get a layout which is clutter-free, but also greater data security. You also have the option to receive instant alerts over email if any changes have been made to project tasks or if the project hits a milestone. You could choose the notifications that are relevant to you.

Remember how we said how Asana could easily be integrated with third-party apps? Well, ProofHub too affords such luxuries- especially when it comes to calendar apps. You could sync the platform with iCal and Google Calendar, thereby helping smoothen scheduling tasks.

Also, you could import both Basecamp and Basecamp Classic files into ProofHub without the least hassle. These files could include tasks, discussions, text documents and more. And if you are worried about extra costs that might be incurred while doing so, rest assured that you can enjoy the feature without paying anything more.

ProofHub also functions smoothly across platforms. The project management system works well on all the major operating systems including iOS, Windows and Android. You could access the tool from any device that you may have, at any time you choose; all you need is a good internet connection. Further, you could also customize the interface according to your requirements.

The level of flexibility that ProofHub brings cannot be claimed by many competing project management tools.

Features that help you create and assign tasks to others are fundamental to any good project management software. And you can be sure that these functions are included- and work supremely well- in ProofHub.

However, the tool goes beyond providing you with just the essentials for project management. For instance, you get features like time tracking and proofing. Features including steady boards and workflows are also advanced amenities that can be efficiently used to help increase the productivity of your team members. Both workflows and steady boards help project managers guide and organize tasks efficiently and with clarity.

While mentioning the things that make ProofHub special, it’s important to talk about the efficient customer support you get to enjoy in the tool. To begin with, if you come across a stumbling block in using a feature, you can send in a query and actually get a response. The unfortunate truth is that that cannot be said about many other project management tools.

You may even find the solution to your problem without having to send a query. For you get an ample number of FAQs, video tutorials and use cases in the platform. Also, if there are any new features and issues, you could find them on the Update page.

The fact that ProofHub is active on social media platforms like Twitter and Facebook makes it even easier to get a response to any queries you may have.

A typical problem that plagues many project management tools is that their mobile apps are rarely up to the mark. There is arguably a good reason for this- almost all teams which use such tools have computers as their primary work system.

But such an assumption precludes the occasional though not unusual scenarios in which team members may use mobile phones to perform an important task- like when they don’t have access to their primary system. Using a sub-par mobile application during such scenarios is problematic, to say the least. But you needn’t worry about such issues with  ProofHub, since it is optimized for mobile. The app could be efficiently used to manage projects, both on Android and iOS.

Those involved in agile project management also stand to gain from using ProofHub, not least because it includes Kanban boards which help bring clarity to even the most complex workflows. Through Kanban boards are not the sole device required for agile project management, it’s not a feature that you get in all project management systems, shedding light on the importance the creators of ProofHub give to agile project management.

ProofHub also brings a good number of communication tools to bolster collaboration among team members.

Team members could share information with each other by attaching documents and files in a single space. They could also write comments and proof designs on the project management tool. You could even attach images to comments by a simple drag-and-drop manoeuvre.

Should you choose ProofHub or Asana?

ProofHub has a delightfully intuitive interface with a good set of features that could help you with your project management. These features would more than suffice for relatively small teams. However, if you are contemplating an enterprise-wide platform to support complex projects involving intricate workflows, Asana may be a better option. This is especially true if your organization includes multiple departments each responsible for a distinct function.

Is anything crucial missing from Asana and ProofHub?

Time tracking is a feature that’s available in either or both of these project management tools. However, there is a particular aspect of time-tracking which is missing in both- namely, there is no efficient way to accurately track the duration someone spends on a particular task, without counting the time they spend on breaks. This in turn makes it all but impossible to accurately predict when you can deliver the project.

 I’m Productive, meanwhile, is a project management tool that gets such metrics right. In fact, you could predict project delivery time with just a click, thanks to the AI which is part of the platform. From agile project management to helping plan projects for departments as diverse as content creation and HR, this platform supports many purposes. Learn more about this project management tool by visiting their website.


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