Is Wrike a better project management software for your purposes, or should you opt for Notion? Both workflow management tools offer interesting, not to mention useful features. So, how do you quantify the value of the tools in terms of your requirements? Check out our comparison below.  


Using Notion, you could easily create useful information sheets including office policies, contracts for team members, goals of the company and more. You could add to these different types of content including embeds, lists, images and more. In fact, you could easily rearrange them according to your wants by dragging and dropping them at the appropriate places. You could also add nested pages.

To support the tracking of tasks and projects, Notion provides quite a few features. For instance, you could easily define database properties using this workflow management tool. The database could also be viewed in multiple views including board, table, calendar and more. This helps you parse information according to your requirements.

Further, you could create a page within another page, thereby helping you keep track of subtasks that may be related to a major task.

Creating notes is a breeze in this project management software. You could create brand new content for a note or simply drag and drop an existing content. The types of content that could go into the notes include images, videos, programming codes and more. You could tag the notes with the appropriate keywords so that keeping track of the notes is easy.

You could add different team members to a note and also set due dates if a note signifies a task.

One of the biggest advantages of Notion is its ease of use. Even someone with scant prior experience using a project management tool would have very little trouble familiarizing themselves with the features. Functions like single-click export and keyboard shortcuts  add to the ease-of-use factor


Wrike strives to stand apart from its peers with its unique dashboard. It contains three different panes, all of which when combined gives you more than just an overview of the workflow. You could access all the projects and teams using the first pane while the second pane has functions which help you create and assign tasks to team members. The third and last pane is where you could find all the tasks and subtasks. In other words, you get to view all the details related to a project in a single space, thanks to this one-of-a-kind dashboard.

This workflow management tool also brings you a good set of features to bolster team collaboration. These include real-time comments, live editing, notifications and more. You could also share information with stakeholders using this project management software, without having to resort to a third-party tool for the same.

One of the crucial features in Wrike that facilitates project and task tracking is real-time analytics. Charts, infographics, certain reports and analytic dashboards are all automatically updated every fifteen minutes or so. This ensures that no matter when you peek into analytics, the details would be current. Just to be clear, this is not a feature that you get with all workflow management tools.

Should you use Wrike or Notion?

If your project is relatively simple, consisting of a very little number of tasks, and if you and your team are unused to using project management tools, then that’s a scenario which merits the use of Notion. But in terms of the number of useful features available and security functions, Wrike outweighs it.

What’s missing in Notion and Wrike

Both the project management tools discussed here are useful for the core tasks of project management to different degrees. Depending on the type of project that you run, you may find the features of one tool more suitable than the ones on the other. But the fundamental fact remains that both are efficient in their own way. But that is not to say that these tools completely satisfy all the requirements of a project manager.

In fact, both tools fall short in fulfilling a significant need- to be able to accurately measure the time someone spends on a task. This aspect gains in significance because unless you have this metric, you wouldn’t be able to accurately predict when you would be able to deliver the project.

Enter I’m Productive. It’s a project management tool which accurately logs the time a team member spends on a task- without counting such extraneous metrics as break time. The tool also comes embedded with a powerful AI, so that you could predict the time of project delivery with just a click of a button.



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