As project management tools, both Notion and Clickup come loaded with useful features. But before choosing one over the other, we recommend you read the comparison of these project management tools below.


Clickup has a strong advantage over Notion with the sheer simplicity of its interface. For instance, for every project, tasks would be listed out according to phases- phases 1, 2, 3 and so on. This not only gives you a complete view of all the tasks included but also the order of the progression of the tasks for successful project completion.

What more, you can view the relevant status above each task name. These include Complete, Ready and In progress. To make things even simpler, the statuses are colour-coded, in green, purple and blue respectively.


Just as viewing tasks and getting an overview is simple in Clickup, it’s also easy to add a new task.

Just click on the + button beneath the tasks in the relevant phase. Then, enter the task name. Now, a new task has been created. You can set the due date and budget in columns against each task, as also the amount you have already spent from the budget. If you want to add even more features, click on the + button on the extreme right above the tasks list and choose the relevant action from the drop-down list.

On the top horizontal pane, you also get different view options. These include List, Board and Gantt. To switch from one view to another, just click on the relevant tab. Without much exaggeration, you can say that adding and viewing tasks don’t get simpler than this.

This is especially true when you compare Clickup with Notion.

In Notion, tasks under a project are represented in a row in the default view.

Against each task, you will find the three-dots icon. Click on the icon, then choose the Edit option from the drop-down menu. From here on, things are somewhat similar to Clickup. You can change the task name, assign someone to a task, enter a link and also assign task status - whether it’s finished, in review etc. On the whole, Clickup is handier when it comes to creating and maintaining tasks.


There are four pricing options in Clickup. These are Free Forever, Unlimited, Business and Enterprise.

The Free Forever plan lets you use the project management service without paying anything while giving you unlimited tasks. But the catch is it gives you only 5 ‘spaces’- meaning, only up to five users can use it. If you have a small team, that should work fine.

The Unlimited plan would cost you $5 per member per month. As the name suggests, you get both unlimited tasks and spaces in this. The third option, the Business plan comes with an even bigger set of features and costs $9 per user per month. The enterprise plan meanwhile is meant for very large businesses. For pricing, you would need to contact their sales team.

The notion also comes in four pricing options- Personal, Personal Pro, Team and Enterprise.

Out of these, Personal is a free plan. Aside from unlimited pages and blocks, you also get the option to share with five guest users in this plan. Personal Pro, meanwhile, costs $4 per month. In it, you can enjoy everything that you would get in the Personal plan, along with unlimited file uploads, unlimited guests and version history. The Team plan costs $8 per member a month. In this, you get everything you could enjoy with the Personal Pro, along with Unlimited team members, Collaborative workspace, Advanced permissions and Admin tools. The Enterprise plan is meant for huge businesses, and the pricing is made available upon contacting their sales team.

A key takeaway here is that the free plan in Notion- Personal- allows only one user while its equivalent in Clickup allows up to five users.

Which one should you choose?

For individual users, Notion is a good enough option. However, in our opinion, in terms of the ease of use and the features you get even with the free plan, Clickup is the better option.

What they are missing

While these project management services may have time tracking capabilities to some extent, to predict project delivery time accurately, you need to track the time a team member spends on a task, without counting their break time etc. This is one of the crucial elements missing in these project management and time management tools. And that’s also a feature that makes I’m Productive a particularly useful project management service. The tool employs a powerful AI to accomplish the same.

To learn more about I’m Productive and how it can help you achieve predictable revenue cycles via accurate prediction of project delivery dates, check out their website.

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