Which project management service is better for you- Basecamp or Notion? If that is a question you have been thinking of late, you are at the right place now! For here, we take a close look at what makes these workflow management services special along with their advantages and disadvantages.
We are naturally driven to things that are unique. And if that uniqueness is combined with functionality, all the better. Such is the case with Basecamp, at least how the different pieces of information are presented in the platform. For in this project management software, you get clusters called camps. Each camp is a distinct unit of information, and each comes with six tools which you can use to manipulate the information. Some of these tools are similar in nature to the ones that you get in other workflow management platforms.
However, there are two specific tools that are quite special and which ought to be discussed here. One of these tools comes with the rather whimsical name, campfire. The tool is used when team members need to discuss with each other in real time, the idea being synonymous to how folks who gather around a real-life campfire would talk with each other.
This tool brings two advantages. One is that by enabling real-time communication, it also supports efficient team work. For instance, a team member can call up on another to clarify a doubt so that he or she could proceed smoothly on the task they have been doing. The second advantage is that it saves time, by freeing you up from having to go to another service that is dedicated for communication each and every time you want to discuss something with a team member.
Now, we shall move on to the second tool included in a camp that is of distinctness. This tool is called check-ins. If you have assumed it has something to do with those office meetings we have all come to call as ‘check-ins’ you have guessed correctly. By helping you schedule posts which could be sent out to team members in a periodic manner, it frees you up from routine status meetings, so that you could attend to more important matters.
Having discussed those two special tools, it should be said that the biggest factor that makes Basecamp stand out from other project management services is another- the hill chart. In fact, hill chart is unique to this workflow management service.
You must surely be familiar with to-do lists. These lists which we maintain to keep track of tasks are doubtless useful. But there are instances when they fall short of meeting their intended purpose- for example, in the case of large and complex projects.
You could say that a hill-chart is a 2-in-1 chart. For it incorporates two parts- the uphill and the downhill halves. In the former, you are still trying to understand how best to perform a task. In the latter, you have decided on how to do the task but are yet to finish doing it. By simply looking at a hill chart, you can know to what extent a task has progressed- is it still in the early stages or is it now close to execution.
There are certain features without which no project management service is useful, let alone complete. These include the features which help you create and maintain tasks or their equivalent and track them. The good news is all such features are very much present in Notion. And the service is obviously built on a solid software infrastructure, for you don’t have to grapple with problems like the tool crashing frequently.
On the flipside, Notion’s interface leaves a lot to be desired. Many parts of the software feel cluttered compared with many other workflow management tools. The layout often leads to confusion- so much so that it can slow down performing a task efficiently. That kind of time investment is totally uncalled for, especially since one reason we use these services is so that we could save time. But if you can spare this extra amount of time which the service inadvertently demands of you, then, you would Notion rather useful.
Which of these project management services should you use?
For straightforward and relatively simple projects, Notion is a useful project management service. If, on the other hand, your project is complex and involves a higher number of tasks, Basecamp could be ideal.
What’s missing in Basecamp and Notion?
In order to evaluate the time required to deliver a project, you should be able to measure the time team members spend on their tasks accurately. Unfortunately, that’s one feature which is missing from both Basecamp and Notion.
The project management service, I’m Productive, meanwhile, helps you do that. In fact, the tool even comes equipped with an AI that gives you an accurate prediction of when the project can be delivered. You just need to click on a button to get that estimate. You can learn more about I’m Productive by visiting their website.
Monday.com vs Basecamp: Know which project management service is better for you
Reputed as two of the most user-friendly project management services, Basecamp and Monday.com are on the radar of many managers and team leaders who are on the lookout for a suitable service of the kind. However, when it comes down to it, which of the two workflow management tools would suit you best? Please read on to find out.
Basecamp takes its own distinct route when it comes to presenting information to you. For the information is grouped together in different siloes known as camps. You could manipulate things in these camps using six different tools. While the bulk of these tools bear resemblance to the average tools that you get in most project management services, two of the tools are rather special and deserve a special mention.
The first of these is campfire. The word conjures up an image of people sitting in a circle around a glowing source of warmth, talking with each other. That ethos is not far different from what this feature does: it enables real-time communication between users.
The obvious advantage of the feature is that it supports efficient team work. But that’s not all the benefit either. For it also frees you from having to switch to a different platform for communication whenever you wish to communicate with a fellow team member; thereby helping save time.
Automatic check-ins is the second feature that’s of particular use. As you may have guessed from its name, the feature helps you automate certain posts that could be shared with team members on a periodic manner, so that you wouldn’t have to attend redundant meetings for status updates.
No discussion of Basecamp is complete without mentioning Hill Chart- a feature that is unique to the service. The hill chart looms in significance particularly since to-do lists may not be all you need to keep track of all the tasks that would need to be performed to finish a project. This is especially true in the case of large, complex projects.
A hill chart consists of two parts. In the first part, you are still trying to find out how to execute a task. In the second part, you have decided how to do that, only you need to execute the task. The former is the uphill part and the latter, the downhill half. A hill chart graphically presents both the uphill and downhill parts in a single frame so that it becomes a handy visual tool to view task progress.
What with remote working and distributed teams becoming more a normal part of the routine business, the number of project management services are also on the rise. The fact that more number of businesses are involved in software production now more than before also plays a part in this. In this context, Monday.com is one project management tool that began to get popular a little later than the others. And there are some very good reasons for its rising popularity- not least of which is its bug-free performance and smooth interface.
Monday.com also brings you some very useful features that make workflow management easy for team leaders and managers. But perhaps, the key reason why the service is seeing so much interest from users is the high flexibility it provides. And nowhere else is this flexibility more evident than in the pulses which form a fundamental feature of Mondy.com. The idea is that a pulse could be anything you want it to be- including tasks in a project. Essentially, the nature of a pulse will be dictated by the requirement of a project.
You can create a pulse without breaking a sweat too- with just a few clicks. You can also set the deadline for a pulse and assign team members to it. If ensuring that the order of the pulses or tasks don’t get jumbled up is a concern, Monday.com helps you set dependencies for each pulse. This way, you could know when one task/pulse could only be embarked upon after another is done. Also, for a pulse in progress, it’s super-easy to set the status.
Should you choose Basecamp or Monday.com?
Basecamp triumphs with its unique features like hill chart view and a set of truly special tools like automated check-ins. It’s certainly a friendly project management tool which helps smoothen the whole process. If your project is of a straightforward nature, with less levels of complexity, then, it should be a good choice. If, on the other hand, the project is rather distinct in nature, and demands a high level of flexibility in how you manage it, Monday.com could be the better choice.
What these services lack
Useful as their features are, you wouldn’t be able to accurately measure the time a team member works on a task in either of the workflow management services discussed here. And that in turn hampers your ability to accurately predict when the project can be delivered. But you can do so with the project management service, I’m Productive. In fact, to make that prediction, all you have to do is click on a button- and the powerful AI that is incorporated in I’m Productive will give you the accurate prediction. Know more about this fascinatingly useful project management service by visiting their website.
On the face of it, the story is simple- you have a project, the project has tasks and the tasks have to run in a certain flow for successful project completion. However, each project could have its own set of requirements and nuances that make it different from others.
Such considerations are extremely important while choosing a project management service that would suit the project. For one workflow management tool may help a certain kind of project more than another. Here, we take a look at Basecamp and Jira, so you can see which of these project management services will work best for you.
One of the most striking differences that Basecamp has from Jira- or any other product management services, for that matter- is the manner in which information is presented. For in this tool, the information is collected in clusters called camps.
Camps and different tools
Each of these camps come with a set of six tools. Some of these tools are similar to the ones you get in other platforms that help in workflow management. These are useful, even necessary tools. But the ones which truly make Basecamp stand out from the rest are two in number.
One of these is known as Campfire. The name of the tool itself tells you what it does- helps you communicate with other team members in real time, similar to how a group of people sitting around a campfire can. A major advantage of this tool is that it cuts down the need to use a distinct communication platform whenever you need to connect with someone who is working along with you to on a project.
Another tool of significance is Automatic check-ins. Once again, the name probably gives you a clue as to its nature. Using it, you can schedule posts that would get automatically shared with various team members periodically. Repetitive status meetings could thus be avoided.
Aside from such useful tools, Basecamp brings you a unique feature- which is the Hill Chart. It functions on the premise that the to-do lists may not be enough at times to keep abreast of all the tasks that are involved in huge projects. Hill Charts incorporate two facets of task progress. One is the uphill half in which you still need to find a way to perform the task. The second, downhill half is the one in which you have already decided how to do the task, but you are yet to execute the same.
Combining both these elements Hill Chart gives you a holistic view of up to what point a task has progressed in its journey towards completion.
Jira also brings a host of features that are essential to good project management. Ranging from the prosaic to the cutting edge, many of these are similar to functions you would find in other project management platforms. However, one feature which is quite special is Sprints.
Sprints are more or less ubiquitous in companies across industries. Yes, the idea of sprints is most relevant to software development. But then, an overwhelming number of companies have software development as part of their operations even if they are not necessarily software service providers. For instance, a company that produces cameras may need to develop software that supports the different functionalities in the device.
This means that companies from a wide spectrum of industries would find the sprints feature in Jira useful. It’s not just members of the same team but distinct team members that could fruitfully collaborate using this feature during their sprints.
Such significant and useful features but doesn’t prevent Jira from one flaw- a less than intuitive interface. Don’t be surprised if you are going to need a few attempts on the platform before you could find out how to use some of the functions. And that’s possibly time which many don’t have in the fast pace of contemporary work environments.
On the other hand, if you can put in the time to master the use of these features, Jira will prove a useful ally in your project management journey.
Should you use Basecamp or Jira?
Basecamp offers certain distinct elements like camps and hill charts which make using it readily different from other services. Such features also make the platform simple and easy to use. Jira, on the other hand, triumphs largely because of its Sprint feature. If your project is straightforward including lesser number of sprints, you could probably go with Basecamp. Otherwise, Jira could be a viable option.
Do these services lack anything important?
The distinct features aside, the two platforms discussed here lack in a tool to measure precisely the time that someone spends on a task. Unless that measurement is accurate, you wouldn’t be able to accurately predict when a project can be delivered. In the project management service, I’m Productive you get a powerful AI that helps you do exactly that. In fact, you can get the prediction with just a click, thereby helping you gain a predictable revenue.
To learn more about how I’m Productive can help with your project management requirements, do check out their website.
Trello vs Basecamp - Find out which project management tool you should use
Choosing the right project management software from the different options out there can be hard- especially when the choice you have to make is between two very compelling candidates like Trello and Basecamp. But our comparison will help with your decision-making, as we give you here the features that make both these workflow management tools distinct.
In Trello, tasks are presented in the board view. In this view, the tasks would be segregated in cards and not lists. This system of arranging tasks is efficient in that you can simply drag and drop tasks from one to another column based on the progression of the tasks in the workflow. For example, if a particular card is for a task which is presently in progress, it would be shifted to the one for completed tasks after it is finished.
To aid workflow management, Trello can also be used to create and manage content calendars and also to plan agile sprints. But that’s not to say that Trello is only for individuals who wish to design and own such processes. The platform also fosters team work; for instance, it is possible to add multiple users to a board. You could also give each member varying levels of access depending on their job requirements.
Features to help you manage the workflow
Also, depending on the permission that they have been granted, the team members can commend on the cards. This is a nice collaborative feature, especially in the context of remote working. Needless to say, this is also a handy feature for managing distributed teams in a live environment.
The creators of Trello understand that each task comes with its own set of requirements- including dependencies; which is why adding dependencies for tasks is one of its features. Aside from dependencies, some tasks also require referring to certain files for their efficient completion. In Trello, files can ne directly attached- either from your computer or the internet.
To keep track of the tasks to be performed, very few things compare with checklists in efficiency. Trello has you covered on that front as it is quite easy to create checklists in the tool. And you can also set deadlines for the tasks.
An advanced feature
One of the more advanced features in Trello is called Butler. It lets you automate workflows, thereby helping save time. Using this feature, you could set up automated actions for different actions. For instance, you can automate in such a way that a Software Development card would get shifted to Optimize as soon as a particular team member is tagged in comment. The benefits of such automations are two pronged- it reduces the time taken for project completion and also minimizes errors born from human interventions.
One of the most obvious ways in which Trello differs from Basecamp is in the interface- or rather in how the information is listed in a minimal manner, one in which information is grouped in what is known as camps.
The different tools
So you can get the most out of camps, each of them comes with six different tools. While many of them are similar to features and tools you get in other project and workflow management platforms, two tools make Basecamp stand out.
The first of these is called Campfire. As you must surely have guessed by the name, it allows team members to communicate with each other in real time, much like how a bunch of people can sit around a campfire and share a story. This means you wouldn’t have to switch to a dedicated communication tool each time you wish to communicate with a team member.
Automatic check-ins, on the other hand, helps you schedule posts that will then be shared with different team members in a periodic manner. This frees you up from attending redundant status meetings.
A unique feature
An important feature that is unique to Basecamp is the Hill Chart. This is included because to-do lists are sometimes not enough to keep track of tasks in large, complex projects. In Hill Charts, task progress has two distinct parts. In the first one, you are yet to define your approach to tackling the task. This is the ‘uphill’ part. In the other- ‘downhill’- part, you have finalized how to perform a task, you just need to execute it.
A Hill Chart gives you an integrated view of both these parts- a visual representation which lets you see exactly where a task has reached at the present moment in terms of progress.
Which service should you choose?
Trello is useful for managing workflows that are more or less straightforward, with minimal complexity levels. For more complex projects, Basecamp may be the better option.
Do the tools lack anything significant?
Neither Trello nor Basecamp helps you get the accurate measure of the time a team member spends on a task. Significantly, this also deprives you of any chance of accurately predicting the time in which a project could be delivered. I’m Productive is a workflow management tool which measures the time spent on a task with precision, without counting the time someone spent on breaks. Further, a powerful AI helps you predict when project delivery is possible at the current rate of progress, with just the click of a button.
To learn more about this powerful workflow management tool, please head to their website.
Jira or Trello - which project management service should you choose?
Jira and Trello are two project management services that offer some compelling features to efficiently manage workflow. Here, we take a close look at what the two workflow management tools offer you, so you can decide which would be ideal for your purposes.
It’s impossible to talk about Jira without mentioning its Sprints feature. As is rightly being said of our current century, almost every business is a software business now. Even if a business is not directly involved in producing software, it is bound to rely on software generation to support its main line of business.
Car-makers are a good example. When certain features crucial to customer satisfaction like GPS and Smart Assist are heavily software-reliant, they just cannot ignore the value of good software development.
Almost every software development process involves sprints. Which makes the Sprints feature in Jira valuable for companies across industries. Team members and indeed different teams could collaborate efficiently during sprints using Jira’s feature that is dedicated for the same.
However, even as the inclusion of so useful a feature makes Jira a smart workflow management tool, there are certain fundamental areas in which it falls short. Not least of which is the interface.
It would have been great if Jira’s interface was more intuitive than it is. While it’s understandable that one might need guidance to figure out how to use certain functions, it shouldn’t be the case with many functions that you would frequently need to use. Unfortunately, that’s the case with Jira.
Having said that, if you are willing to put up with the first few times when you feel a little lost as you learn the ropes, Jira is a useful product management service, especially with features like roadmap included in it.
In Trello, you get a gamut of features to help with your project management requirements. In this tool, tasks are represented as cards and each card could be moved around with a click from one column of tasks to another. To give you an example, you could move a card for a task in progress to the column for completed tasks after it has been successfully executed.
This simplicity of representation is in stark contrast to Jira where the interface can tend to get head-spinning at times.
It’s also straightforward in Trello to assign cards to relevant users. The users could also be granted different levels of permission, depending on which they could comment on a card. This helps smoothen team-collaboration. Also, for efficient task completion, you can add dependencies to cards.
You can also attach files that need to be accessed for the completion of a task. The files can be attached from your computer or the world wide web. You can set deadlines for the tasks and also create and maintain to-do lists to ensure no important tasks are left unfinished.
Other features in Trello let you create and manage content calendars and also development roadmaps.
But the standout feature in Trello is Butler. With this, you could automate your workflow easily, designing a set of actions be done against a condition- for instance a card could be moved from development to optimization column when someone is tagged to it.
Such automation not only makes it easy to manage the workflow, it also reduces process durations.
Should you choose Trello or Jira?
Trello offers a rather decent set of functionalities coupled with clean and intuitive interface. Add to that the presence of a feature like Butler and it is hard not to make a case for it. But as was mentioned before, if a project is heavily reliant on sprints for efficient completion, then, Jira could be a better fit for you.
Do these services lack in anything?
You cannot argue with the fact that both Jira and Trello offer some carefully constructed features for project management. However, one crucial element missing in both these workflow management services is a tool to accurately measure the time someone actually spends doing a task. This is important as without this metric, your prediction for project delivery will be widely of the mark.
I’m productive is a project management software that incorporates just such a feature. Not just that, it also comes loaded with a powerful AI that helps you predict the project delivery date with high accuracy, with a click! To learn more, check out their website.
In the constellation of project management services, Jira and Clickup are stars that shine bright- not least because of their popularity. No doubt, the two workflow management tools have earned their success in the market with useful features. But if you were to choose between the two project management tools, which would you choose? Our comparison below can help you.
One of the biggest positive aspects of Clickup- and one which users are instantly attracted by- is its simple interface design that’s also extremely efficient.
For one thing, all tasks are grouped under the phases they belong to. The phases are numbered in the sequential order in which they should proceed for the successful completion of a project. This ensures that you don’t spend your valuable time assessing tasks from another phase instead of focusing a task in the current, urgent phase.
You also get to see the status for each task against the respective task name. The statuses include Complete, Ready and In Progress. The creators of Clickup have gone even further to simplify matters for you- presenting, the color coding of the statuses. Green color means a task is completed, purple means it’s ready and blue indicates that the task is in progress.
This ideal of simplicity also extends to the process of adding new tasks. In fact, to add a new task in Clickup is so simple you but have to hit the +button that’s given under the tasks in each phase, and then enter the name of the task. That’s all there is to it- yes, really!
Once a task is created, you can also set its due date. Another important feature lets you enter a budget against a task- provided the task in question is something that you spend money on. Additional features can also be added. There is another + button for it- located on the extreme right over the list of tasks. Clicking on it will yield you a drop-down list. Select the appropriate action you need from that list.
Clickup also gives you multiple view types- including List, Board and Gantt. As you must have come to imagine by now, it is simple enough to switch between these views as well. All you have to do is click on the appropriate tab on the horizontal pane at the top of the screen.
Perhaps, the single most important feature which drives many users to Jira is Sprints.
Now, as you probably know, sprints are not just desirable but required for the completion of some projects. In many scenarios, undertaking more than one iteration is the only practical way to finish tasks. This is especially true in the contemporary stage of affairs in the business world when apps and other digital products come in versions. Getting from one version to the next usually takes multiple sprints. Jira, by bringing you the Sprints option proves an excellent platform in which teams could collaborate during their sprints.
However, there is one area in which Jira lags compared with Clickup, and that is the interface. In fact, the usage dynamics of the different features in Jira can be so complex the first few times you use it, it could feel a tad disorienting. But useful features like roadmap makes the service attractive.
Pivot to Jira or Clickup?
As mentioned before, Clickup offers simplicity as a core user-centric value, from the design to how you can use different features. This level of simplicity also lends to great adaptability from the get-go. When multiple users need to move to a new system, such ease of adaptability might be a factor which project managers and team leaders would look for. And such considerations certainly make Clickup a solid choice.
Jira, on the other hand has features like Sprints which make it useful in certain cases. If your requirements demand such features, Jira is a good choice, especially given how the tool is technically robust, with issues of the system crashing or other inconveniences rarely happening.
Should you look beyond these two services?
There is one excellent reason why you may want to look beyond these two services- useful as they are. And that reason is the inability of both these tools to accurately measure the time a team member spends on a task, sans the time they spent on breaks. If you cannot accurately measure that value, you will not be able to predict the project delivery time correctly. It is only too evident that scenario could be potentially catastrophic.
I’m Productive is a project management tool that helps you measure the time someone spends working on a task with precision. You can predict the project delivery date with the aid of a powerful AI, that too just with the click of a button. Head to their website to learn more.
A project management service can make lives easier for managers and team leaders. The catch is, you need to choose the one that’s ideal for your requirements. With so many cross-over features among competing services, you need to look at the distinctive features that make them unique to properly evaluate them.
Here, we look at what makes Monday.com and Trello two of the more popular workflow management services. This would help you determine which service will work better for you. So, without further ado, let’s look at the comparison.
Among the many project management tools out there, Monday.com started gaining traction rather late in the day. But the platform is fast becoming popular, backed by a solid infrastructure that prevents frequent breakdowns which plagues some of its peers. The intuitive interface design also helps, while there are many features that make it a good asset for workflow management. Add to all these factors a high level of flexibility it brings to your task management, and you can see why many people are gravitating towards Monday.com.
An example of flexibility which the platform brings is the feature of pulses. The coolest thing about pulses is that they could be anything that you want to be, according to the project requirements. While the average project management tool helps you create projects and tasks, Moinday.com gives you the opportunity to do way more than that.
It’s simple to create a pulse too- all it takes are a few clicks. Once a pulse is created, you can assign people to it and also set its deadline.
In the cases of complex projects, it is all too easy to get the order of the tasks- or pulses- wrong. But with Monday.com, you have a better shot at keeping the flow in the right direction- thanks to the fact that you can set dependencies for pulses. For instance, if Pulse 1 could be completed only after you have finished working on Pulse 2, this fact becomes discernible by just looking at the interface-assuming you have set the dependencies correctly. It is equally easy to see the status of a pulse that is currently in progress.
In Trello, there is nothing like the pulses that you get in Monday.com. But you do have the option to create tasks, and these tasks can be viewed in the board view. This means that the tasks would be arranged in cards and not in lists. This system is so simple that you can just drag a task from one column and drop it in another. Say, if a card shows a currently ongoing task, you could move it to the card for finished tasks once it’s done.
You can also create content calendars in Trello and plan sprints for agile projects. Trello has pretty good features that encourage team work- a case in point is that you could add more than one user to a single board. Also, different team members could be given different access permissions as per the requirements of their job.
It supports a good level of team interactivity as well. For instance, a team member could comment on a card if he or she has been given the necessary permission. This, of course, is a feature that’s particularly valuable for remotely working teams.
Like with Monday.com, you can add dependencies for tasks too, though of course, in the case of Monday,com, the dependencies could be added to anything that you may have defined a pulse as.
It’s not just dependencies that are needed to finish a task in many cases- you may also want to refer to information contained in certain files. In Trello, you can directly attach a file. You can do this from your computer system or from the world wide web. Other features in Trello help you create checklists and also to set task deadlines.
However, one of the more ingenious features in Trello is another- and it is called Butler. It’s a feature with which workflows can be automated. Put another way, you can define a series of actions that would be automatically performed against a condition. For example, when a certain team member gets tagged in a comment, it may indicate that a software development card needs to be moved to optimize card. Using Butler, you can automate this process, so that you wouldn’t have to do it manually each and every time. Needless to say, this helps save valuable time.
Should you choose Trello or Monday.com?
The flexibility which Monday.com brings to the picture with pulses is certainly of value. This is especially true if your project has its own parameters that makes it quite distinct.
The bottom line is that if you desire a high customizability in your project management, Monday,com is the better project management tool for you. If, on the other hand, the project is more straightforward in nature, Trello probably has all the required features for you.
What the tools lack
Anyone who has been responsible for project delivery would know how important it is to accurately judge when you would be able to deliver the project. To do this, the primary parameter you need to know is the amount of time each team member spends on a task. I’m Productive is a workflow management tool which helps you do exactly that. In fact, you can even predict the estimated project delivery time with a high level of provision with just a click of a button- thanks to the powerful AI that is incorporated in the system.
To know more about this comprehensive project management tool, head to their website.
Clickup and Basecamp are two project management tools that offer powerful ways to track and manage workflow. If you are wondering which of these project management tools will suit your purposes better, here, we bring you a useful comparison.
The interface of Clickup is straightforward, with the menu bar to the screen’s left and tabs including Homepage and Notifications on it. You can also add a goal easily using the menu bar- just click on the Goals tab to do that. Also, the moment a notification arrives, it pops up on your screen.
Clickup gives you a horizontal menu bar at the top of the screen. If you click on list-view on it, the tasks would be displayed as a list one under the other.
You will also get an Assignee option against every task. As you surely guessed, clicking on this option, you can assign the task to a team member. Other options you get are the ones to set task priority and due date. If the task is backed by the spending of money- say, marketing through social media- you also have the option to assign budget. The budget that’s been spent so far will appear for each task as will the amount of money available to be spent yet.
You get three categories of tasks in Clickup.
The first category is Ready tasks. These are tasks that are yet to be started. These could include tasks that have been conceived but which you are yet to assign to a team member. Once you have assigned a task to someone, and that person has started on it, the task is catalogued as In Progress. Once the task is completed, it comes in the Complete list.
There is one other way in which tasks get demarcated in Clickup. This is based on the different phases of a project, with tasks falling under each phase being grouped together.
As mentioned before, you get the option for List view which you can easily access from the top horizontal bar. However, there might be instances when the List view is not ideal for you. For such cases, you have the option to switch to Board view. This too can be accessed with just a click on the top horizontal bar.
Like in the list view, tasks are divided into Ready, In Progress and Complete categories in Board view. Moving a task from one board to another is simple- you just drag and drop the task. For example, you can drag a recently concluded task from In Progress to the Complete board.
Adding a new task too is easy enough. You just need to click on the plus sign you will find towards the screen’s bottom. After that, enter task name and then select the board into which the task belongs. You can also add a description for the task. Then, click on ‘Create.’ The task will now be added to the chosen board.
Another useful feature in the Board view lets you incorporate to-do lists.
Basecamp has a rather unique manner of presenting information- grouped into what are called ‘camps.’
You will get six tools in each camp. Even as some of them are similar to what you get in other such services, two tools stand out: Automatic check-ins and Campfire.
Campfire facilitates communication among team members in real time. The idea is that you needn’t keep switching to a different platform or tool every time you wish to connect with your fellow team members. Automatic check-ins, meanwhile helps you set up posts that can be scheduled to be shared with team members periodically. This relieves you from having to set up and attend status meetings that don’t serve any other important function.
A unique feature
One way in which Basecamp scores over its peers is with Hill chart- a feature that is unique to the platform. This feature is included with the understanding that mere To-do lists probably won’t be enough to keep track of tasks in large, complex projects.
Hill chart works under the principle that every task has two parts- an uphill drive when you are still figuring out how to tackle the task, and the downhill dive which comes after deciding how to perform the task but before actually doing the task. The hill chart will present both these halves in a graph-like representation. This helps you gain clarity about where exactly you are in the task-progression
Which tool is better for you?
Clickup has a more comprehensive set of features. So, opting for Clickup wouldn’t be such a bad idea for end-to-end project management. However, if your project would benefit from specific features like Hill charts which only Basecamp has, that tool would be ideal for you.
Is there anything these tools lack?
Neither tool brings you a wholly reliable way to measure the amount of time a team member spends on a task. And that’s just one of the aspects in which I’m Productive helps in project management.
Accurately measuring time spent on a task also helps predict when the project could be delivered. In fact, I’m Productive lets you do this with the aid of a powerful AI. With just a click of the button, you can predict when the project will be finished, based on historic data about the task-finished rate. You can learn more about I’m Productive from the website.
From niche digital tools, Project management services have now become indispensable in streamlining processes and improving productivity. Monday.com and Clickup are among the leading choices in project management and workflow management services. Take a look at how they compare against each other.
Monday.com is fast becoming one of the more popular project management services. That’s a testimony to the tool’s robust yet easy-to-use design and also the myriad features it brings you. But more than anything else, perhaps it’s the flexibility it affords that makes it a valuable partner in your project management journey.
For example, let’s look at the idea of ‘pulses’ in Minday.com. Pulses could be many things, depending to the need of the project. Many project management tools only allow you to create tasks or projects. In this context, you can see how expansive Monday.com’s approach to project management is with the idea of pulses.
Creating a pulse is simple, possible with just a few clicks. Related features include assigning team members to a pulse and setting the deadline for it. While setting up tasks/pulses, it’s easy to mess up the order- especially true with very complex projects. To avoid this, Monday.com allows you to set dependency for a pulse. If Pulse A can only be finished completely after finishing Pulse B, you will get to know it simply by viewing the Monday.com interface. Also, it’s extremely easy to view the current status of a pulse once it is in progress.
Clickup shares some level of similarity with Monday.com in terms of the visual aspects. For instance, both workflow management tools have their main menu bar to the left of the screen. In Clickup, tabs for both the Homepage and Notifications are on the menu.
As for views, you get the list-view and board-view among others. You can toggle between views by hitting on the relevant tab. Clicking on List-view would show you the tasks in a list format- with the ‘Assignee’ option appearing beside it. As its name suggests, you can use this button to assign someone a task.
Like with Monday.com, you can also set the date the task is due on. Also, you can set the task priority in cases where precedence is important. Other useful features include one for assigning budget to a task. And Clickup is sophisticated enough to show what’s left of the budget to be spent yet, at any point in the project lifecycle.
In task view, the list of tasks is divided into three- falling under Ready, In Progress and Complete categories. Tasks that are yet to be launched, and for which you haven’t assigned anyone come in the first category. The second include those tasks that have been started but are yet to be finished. The finished tasks come under the Complete section. Tasks are also displayed according to the phases of a project.
Both Monday.com and Clickup come in free and paid plans. Free plans are meant for individuals or small teams while the paid plans can be used by mid-level to big organizations, depending on the plan you pick.
But the free plans for both services do offer a good many features to facilitate project management- unless the projects are too complex. The biggest caveat is the number of users the free plan supports. For instance, with Monday.com, the free plan is meant exclusively for individuals while in Clickup, up to five users can make use of the tool.
Which one to choose- Clickup or Monday.com?
If you are planning to get the free plan, Clickup is the way to go. The features you get for free are comparable in both workflow management tools. But Clickup supports up to five users for free while Monday.com can be used by only a single user.
Other than that, the validity of choosing one over the other would largely depend on your individual requirements. There are certain features in Clickup which are conducive to managing complex problems, that may not be available in Monday.com. In such cases, it’s better to opt for Clickup. And do check out their pricing before choosing either of them. For Enterprise plans- meant for huge businesses- you would have to contact the sales teams. The price and features for the all other plans can be found on the respective websites.
However, a pivotal measure these two project management tools lack is the ability to accurately predict the time one takes to finish a task. While some variant of the same may be available, the measurement is never as precise as it should be- like for instance, it doesn’t discount the time someone spends on breaks during a task.
I’m Productive is a project management tool that helps you achieve such accurate assessments. This in turn lets you predict the project delivery time without error. The tool helps you do this with the aid of a powerful AI. But that’s just one way in which I’m Productive becomes a reliable project management service. To know more, please visit their website.
Among the most palpable effects of the current pandemic is a sizeable population of the global workforce moving away from office spaces and to remote working. It’s been about eighteen months since this shift began. In that time period, a lot of stock-taking has happened about the pros and cons of the model among professionals and industry watchers.
Except for a select few, almost the entire business world seems to believe their workforce will eventually return to offices at some point and then it will be ‘business as usual’ in more ways than one. Already, many employees in the US and elsewhere have opted for a hybrid model in which people work for two or three days a week in the office and at home in the other days.
People seem to be divided about the idea of remote working being good or bad for business. While some point out factors like reduced infrastructure cost to justify remote working, critics say it reduces productivity and takes out the joy of team work. Some- like Anand Srinivasan, the value investor and author- even paint remote work ethos in a negative shade. In a Youtube video, Srinivasan claims(via a survey by an Asian firm he apparently studied) that people remotely work for 30% more than when they were in the office, but only to be 20% less productive than before.
Critics cite- and anecdotal evidence corroborate this- some key reasons for the drop in productivity during remote working. Let’s see what they are.
More time spent on online meetings
This seems to be on the top of everyone’s list of complaints regarding remote work. The meetings wouldn’t have been so bad, if they were fruitful. But as is the case with meetings most of the times, they mostly serve only to take the employees away from doing their work.
Disruption of work
In business parlance, meaningful work is said to be ‘focused work’ or when you are ‘in a flow.’ For this type of work, it’s essential to be able to function without distractions- like phone calls and someone walking up to you for a chat. When you are working from home, chances of distractions are high compared to an office. This reduces the amount of time one actually spends on meaningful work.
Hard to collaborate
Technology has made it at least nominally feasible to collaborate while working remotely. But still, many mainstream applications available for such collaborations don’t serve the entire collaborative needs of teams. Even when these tools are comprehensive, they tend to become complex. Using these tools itself then becomes a time-consuming activity.
Managers are unable to ascertain actual productivity
Managers and Team leaders tend to be the most anxious in a remote working environment. It is harder to monitor the efficacy of an employee in a remote-setting. This is especially true given ethically thorny scenarios like remote surveillance. The repercussions of this issue are huge. For instance, to over-compensate for a lack of confidence in their subordinates’ productivity, Mangers tend to assign even more work to them- even if the added load is not crucial or time-sensitive to the project at hand.
This in turn results in reduced productivity even if the subordinate works longer.
Is there a solution?
With new variants on the rise and uneven vaccination rates, remote working is expected to continue in many parts of the world for some time yet. Even after the pandemic is over, a hybrid work model is expected to continue to some extent.
In other words, companies would continue to contend with the above problems.
I’m Productive is a project management tool that could help you effectively tackle the issues. For instance, creating a task and assigning team members to it is extremely simple in it. You can also view in real time the status of a task any time you wish to. It also makes collaboration easy since you can comment on a task and also attach documents that you or your team members may need.
Perhaps, most importantly for Managers, the tool helps you accurately judge the amount of time someone spends on a task. To ensure the time measured is precise, factors like the time someone is on break while working on a task are excluded. A person could just hit the pause button while taking a break and when they resume the task, the clock would also resume.
Using such accurate measurements, the powerful AI incorporated in the tool could predict the project delivery time without error. This in turn gives you a more predictable revenue cycle.
As project management tools, both Notion and Clickup come loaded with useful features. But before choosing one over the other, we recommend you read the comparison of these project management tools below.
Clickup has a strong advantage over Notion what with the sheer simplicity of its interface. For instance, for every project, tasks would be listed out according to phases- phase 1, 2, 3 and so on. This not only gives you a complete view of all the tasks included but also the order of progression of the tasks for successful project completion.
What more, you can view the relevant status above each task name. These include Complete, Ready and In progress. To make things even simpler, the statuses are color coded, in green, purple and blue respectively.
Just as viewing tasks and getting an overview are simple in Clickup, it’s also easy to add a new task.
Just click on the + button beneath the tasks in the relevant phase. Then, enter the task name. Now, the new task has been created. You can set the due date and budget in columns against each task, as also the amount you have already spent from the budget. If you want to add even more features, click on the + button on the extreme right above the tasks list and choose the relevant action from the drop-down list.
On the top horizonal pane, you also get different view options. These include List, Board and Gantt. To switch from one view to another, just click on the relevant tab. Without much exaggeration, you can say that adding and viewing tasks don’t get simpler than this.
This is especially true when you compare Clickup with Notion.
In Notion, tasks under a project are represented in a row in the default view.
Against each task, you will find the three-dots icon. Click on the icon, then choose Edit option from the drop-down menu. From here on, things are somewhat similar to Clickup. You can change the task name, assign someone to a task, enter a link and also assign task status - whether it’s finished, in review etc. On the whole, Clickup is handier when it comes to creating and maintaining tasks.
There are four pricing options in Clickup. These are Free Forever, Unlimited, Business an Enterprise.
The Free Forever plan lets you use the project management service without paying anything while giving you unlimited tasks. But the catch is it gives you only 5 ‘spaces’- meaning, only up to five users can use it. If you have a small team, that should work fine.
The Unlimited plan would cost you $5 per member per month. As the name suggests, you get both unlimited tasks and spaces in this. The third option, Business plan comes with an even bigger set of features, and costs $9 per use per month. Enterprise plan, meanwhile is meant for very large businesses. For pricing, you would need to contract their sales team.
Notion also comes in four pricing options- Personal, Personal Pro, Team and Enterprise.
Out of these, Personal is a free plan. Aside from unlimited pages and blocks, you also get the option to share with five guest users in this plan. Personal Pro, meanwhile, costs $4 per month. In it, you can enjoy everything that you would get in the Personal plan, along with unlimited file uploads, unlimited guests and version history. The Team plan costs $8 per member a month. In this, you get everything you could enjoy with the Personal Pro, along with Unlimited team members, Collaborative workspace, Advanced permissions and Admin tools. The Enterprise plan is meant for huge businesses, and the pricing is made available upon contacting their sales team.
A key takeaway here is that the free plan in Notion- Personal- allows only one user while its equivalent in Clickup allows up to five users.
Which one should you choose?
For individual users, Notion is a good enough option. However, in our opinion, in terms of the ease of use and the features you get even with the free plan, Clickup is the better option.
What they are missing
While these project management services may have time tracking capabilities to some extent, to predict project delivery time accurately, you need to track time a team member spends on a task, without counting their break time etc. This is one of the crucial elements missing on these project management and time management tools. And that’s also a feature that makes I’m Productive a particularly useful project management service. The tool employs a powerful AI to accomplish the same.
To learn more about I’m Productive and how it can help you achieve predictable revenue cycles via accurate prediction of project delivery date, check out their website.
Project management and workflow management could get out of hand, if you don’t have the right system in place. Here, we compare two powerful services for the same- Trello and Clickup. Before deciding which one to use, take a look at our comparison between Trello and Clickup below.
Creating a board is very straightforward in Trello. You just click on the New board tab in the dashboard. In the resulting pop-up, you add the board title. Also, to create a board, you can either use a template or start from scratch. To use a template, just click on Template beneath the Boards tab on the left vertical panel. You will then see a number of templates you can use. Click open the one you wish for and tap on ‘Use template.” Add a title and then the relevant team to the board. Then, click on Create and you are done.
You also get the option to make a board private or open for your entire team.
In Clickup, the equivalent is to create what’s called as Spaces. However, the process is somewhat more complex than with creating boards in Trello. First, click on the Spaces tab on the vertical panel on the left of the screen. A pop up will then prompt you to create a space.
Like with Trello, you can use a template or start with a blank plate. You can choose from over a hundred templates like Architectural Design, Education and Blog Management.
You also get to set a space as private or public as per your requirement. Another related feature is setting task status- this includes Kanban and Scrum. You can also create a custom task status.
You can add apps to a space in the ClickApp window. The features you get here include time-estimate among others. Further, you can choose from different views- including, Calendar and Map views.
As you can see, the spaces system is a little more complex than setting up a board in Trello. However, spaces do include more parameters, making them more useful for handling complex projects.
In Trello, you can create a new card by clicking on a card and then adding a title. You can also add description or activity and also comment on it. You can add team members and labels to a particular card. Other options include checklists, due date, adding attachments and a cover.
But an even more powerful tool for customizing your card is Power-ups. These are essentially add-ons you can incorporate into a card depending on the task requirements. For example, if a task is extremely time-sensitive, you may want to add time-tracking feature. To do that, click on Power ups, then type” time tracking” in the search bar in the resulting page. This will yield you the relevant feature. Click on it and tap on the add button. Click the Allow button to finish the process.
In Clickup, you can create a new task essentially with a couple of clicks. Once a new task window is clicked open, just name it and then hit the Save button. You can also add task description and create sub-tasks to it. For tasks involving many steps, you can create a To Do list. As for tracking the time for a task, you get the feature automatically on the task feature. So, unlike in Trello, you don’t need an add-on for that.
Custom fields and views
To add a custom field, in Clickup, just click on the + button on the top right of the screen. From the resulting dropdown, choose from the options including Email, Formula, Files and more. This is a feature which you don’t get in Trello.
The View tab in Clickup will yield you Calendar, Board and Map view among others. To choose one, just click open the View tab and then choose the appropriate view from the resultant drop-down list. Trello has more or less similar options when it comes to view. Especially for simpler views like Kanban and List views, Trello is effective.
To choose integrations in Clickup, you just have to click on the relevant tab from the left-hand vertical panel. This will reveal the integrations available. However, you will notice that these are only limited in number.
That is not the case with Trello. Here. you get add ons, browser extensions, connectors and power ups among other things to integrate. Most significantly, the number of integrations is significantly higher than in Clickup.
Which one is best for you?
Now, you have seen what these two project management and workflow management tools have to offer. But which one will suit your purpose? Our verdict is that for small projects including one to three people, Trello is a good choice. For complex projects that feature a lot of figures and tables etc, and in which users perform multiple tasks, Clickup is the better option. Having said that, if you intend to use a mobile app, then, you may want to pick Trello. Clickup has quite a few bug issues and also editing things are hard to accomplish on the mobile version of the app.
Both the tools come with free and paid plans. Each plan offers a distinct set of features. So, you should check out the prices and features on their respective websites before making the final decision.
Is there anything missing in these services?
Both the project management tools discussed so far offers time-tracking for tasks in their own way. But the accuracy of the mechanism may not be all you would want, especially if you want to predict the project delivery time without error. For instance, the time measured shouldn’t include the breaks a team member takes in the course of performing an action. Such errors inevitably lead to wrong prediction of project delivery time.
I’m Productive is a project management and workflow management system which employs advanced Artificial Intelligence to measure the time one spends on a task accurately. To know how I’m Productive helps you attain a predictable revenue cycle with accurate project delivery estimates, head to their website.
When it comes to project management and workflow management tools, Asana and Jira are among the most favored. There are good reasons for this. However, how do they compare against each other? If you want to decide which of the two you should use for your project management needs, we recommend you read the following before taking a decision.
Asana affords simplicity in terms of creating and tracking tasks. You can cerate and name a task with just a couple of clicks. Once you do that, you can easily assign the task to a team member or team members. Setting deadline and altering the approval status for tasks are also easy- thanks to the highly intuitive design interface. You can also set the priority for a task- as high, medium or low. Add to these the fact that you can create sub-tasks under a task, and it is extremely hard to stay disorganized with your tasks with Asana.
This is especially useful if you work with a large team, with different team members working on multiple tasks.
As for projects under which the tasks are created, Asana gives you various templates to choose from- these include Marketing Strategy, Creative Requests, Marketing Project Plan, Editorial calendar, Event planning and more. You also have the option to start with a Blank Project.
This makes Asana a powerful tool for project management. However, one significant element that’s missing in Asana-and one which is an advantage for Jira- is sprints.
Many projects finish on multiple sprints. Indeed, there are certain projects a company might run through multiple iterations to finish. Sometimes, a project could be running over a protracted period of time deliberately- for instance, when an app goes from one version to the next. In such cases, multiple sprints are all but guaranteed. For projects involving sprints, Jira could be a good option.
But having said that, it should also be noted that Jira’s interface is comparatively more complex than Asana. For instance, In Asana, to move a task from one section- say, Planning, to another(like Under Review) you need just drag and drop it. The equivalent solution in Jira is a tad more complicated. These could cause hiccups in how you use the tool, especially during the initial phase. But Jira does provide certain features like a roadmap and project pages which Asana doesn’t.
Which one is the better option?
The differences in interface design and the feature lists are palpable enough in Asana and Jira. But except for in very particular cases, team leaders and Managers could put either of the tools to good use for their purposes. But pricing is a significant factor when it comes to the two systems as they offer quite disparate offerings in similar-sounding plans.
Let’s start with Asana.
Asana comes in three separate plans. One is the Basic plan- which is free of cost. The second is Premium which pushes you back by $10.99 per month and then there is the Business plan that will cost you $24.99 per month.
The Basic plan, though free supports unlimited tasks, projects, messages and activity logs. You also get unlimited file storage- with a cap of 100MB per file. That’s quite a generous offer considering you get all of that for free. One drawback is that the Basic plan only supports up to 15 team members. If your team size is bigger than that, you would need to upgrade to the Premium plan. Organizations of considerable sizes would do well to take up the Business plan.
Now, let’s contrast these features with Jira.
Jira comes in four different plans- Free, Standard, Premium and Enterprise.
The Standard model is $7 per user and the Premium plan is $14 per user. With the free plan, the maximum number of users that can be supported is ten, and the features it offers are also limited compared to Asana’s offering. So, if you have a small team size and are planning to use a free plan, you should definitely go for Asana.
The Standard plan supports 20,000 users and has an abundance of features. For instance, you get 250GB of file storage with the plan. You get support for just a single project with this plan though. To include more number of projects, you would need to upgrade to the Premium plan. The Enterprise plan would serve big businesses well.
Do these tools lack something crucial?
You can easily tally the pros and cons of Jira and Asana in relation to the price and your requirements. But there is one crucial feature which both these tools lack, which you should also consider when contemplating to use a project management software: the ability to predict the project delivery date accurately.
Many figures need to be accurately gauged in order to get the right prediction- for instance, the exact duration that a team member spends on a task, without considering the time they spent on breaks. I’m Productive is a tool that helps you achieve such accurate predictions, in addition to serving you as a complete project management and workflow management tool. To achieve precise project delivery time prediction, it employs a powerful artificial intelligence.
To learn more about how I’m Productive can help you deliver your projects on time, please visit their website.
Please note that the prices and features listed here are based on information available at the time of creating this post. Do check such parameters for yourself in the websites of the respective service providers before making your purchase.
Asana is already among the most popular project management and workflow management tools. But of late, Monday,com has been gathering a steady buzz, thanks to the significant market share it’s been gaining in the field. This has resulted in more people being curious about the efficacy of one in relation to the other.
Such a comparison between two efficient project management systems could help you decide which one would suit your project management wants.
Monday.com is a little quirky in that it doesn’t give you the option to create tasks. At least, not directly. Instead, you can create what are called pulses. These pulses could be tasks, among many things. You can give the pulses name and assign the team members responsible for them. You can also set a deadline for a pulse. And if the pulse is dependent on another, you can set dependency accordingly. Once a pulse is in progress, it is easy to view the status as well.
Asana, on the other hand, takes what could be called as a classical approach when it comes to tasks. First you would be prompted to create a project. You can give the project the name you want, and once the project is created, add tasks to the same. The rest of the operations are more or less similar to what we saw in Monday.com. To begin with, you can assign a task to particular team members, and set the deadline for each task. If any files are required for finishing the tasks, you can attach them. You also have the option to comment on the tasks. So you wouldn’t get confused about the order of tasks later on, you can also make a task dependent on other tasks.
Visualization plays a key role when it comes to managing workflow. Both Asana and Monday,com does this in their own way.
In Monday.com, all the Pulses that you created are displayed in a list. However, above them you get different visualization options. These let you toggle between different views. The views include pie chart, gantt chart and map view. Such views are helpful when you want to gain a project overview and you don’t have time for a detailed study.
Meanwhile, in Asana, you get to see your tasks in multiple views. You get the options to view tasks in a list, a gantt chart, a Kanban board and a calendar. Similar to Monday.com, you can easily shift tasks by dragging them across the screen, and also alter the deadlines if you want. These functionalities are available in all the views.
Like with tasks, in Monday.com, you don’t get a traditional mode for portfolio view either. Instead, you can create groups for the pulses. Each of these could be used for typical project management. But if you wish, you can use them for project management too.
To do this, you need to create a separate group that would contain your portfolio. First, create a pulse for each project. After that, add the pulses to the group you have created before.
In Asana, the portfolio management feature is more straightforward in nature. It is very similar to the feature that allows typical project management. However, the portfolio management feature allows you to zoom out of your daily work area, affording you a broader picture.
At present, Monday.com gives you more than 20 integrations. That is over and above its own API. The integrations in Monday.com includes Google Drive, Slack, Jira and more. Asana brings you more than a hundred integrations in addition to an API. The integrations include Mailchimp, Dropbox and Slack among others.
You can try Monday.com for free for two weeks with their 14-day free trial offer. They bring the system with four different pricing plans. Asana comes with a free option. Up to 15 users can use the system for free. You also get three different paid options. On the whole, Asana is pricier than Monday.com.
Which system is better for you?
With its straightforward features and more number of integrations, the case can be made for Asana being the better of the two. But that’s not to say Monday.com is a weak option. Far from it. Ultimately, the price point and the user interface might be the key features that make or break the deal for you.
There is no doubt Asana and Monday are extremely useful project management and workflow management tools. However, both the systems lack certain features like one that could help you accurately predict the project delivery. The deadlines we set are always prone to human-error, after all.
I’m Productive is a powerful project management and workflow management tool which comes embedded with AI Predict feature. With just a click of the button, you get the most accurate prediction of date of project delivery- at any point in a project’s lifetime. To know how I’m productive helps you do that and more, please visit their website.
Asana and Basecamp are two of the most popular project management tools. Going beyond the popularity though, how do they fare when compared with each other. And what are the features that make each unique. More importantly, which would suit your project management requirements more?
Let’s find out.
The first thing you notice about Asana is its clean and clutter-free design with a decisively modern aesthetic. More than just eye-pleasing, this also lends to easy navigation: no small benefit in a tool which you would use multiple times in a workday.
Once you create an account in Asana, you can easily create teams with the clicks of a few buttons. Adding users into those teams is also equally easy. You can also create projects in Asana. Within projects, you can make and organize tasks. Each task can be assigned to different team members as and per the requirement. And you can also set deadlines for these tasks.
Tasks and allied features
Once you have set up the tasks, you can then track for task updates- so that whenever the task status changes, you would be in the know. In the comments against tasks, you can mention other team members, if you need to rope them in for insights or to gain their help in completing the task. If there are important files team members could use for the completion of tasks, you can upload those files too.
One key feature Asana offers in the context of tasks is the ability to make a task dependent on other tasks. This way, you can be sure that the flow of tasks is never jumbled up. The order or precedence can be set from the outset itself.
Task views in Asana
Typically, tasks are displayed in a list-form in Asana. However, you also have the option to switch between multiple views so that projects can be displayed according to your wants. For instance, if your aim is to see which tasks to do next, opt for the timeline view. On the other hand, if you want an overview of the tasks, then, the chart-view would be a better option.
You will find many of the same features in Basecamp, as in Asana. But that’s not to say there are no differences between the two either.
To begin with, there is the user interface. While Asana lists the important tabs vertically on the left hand side, Basecamp offers a more minimal interface. Eschewing a top-down listing of information, here, you get information organized into ‘camps.’
The tools in camps
Each camp comes equipped with six tools. Many of these tools are common across project management solutions. However, two of these make Basecamp rather unique. These are Campfire and Automatic check-ins.
As you may have deduced from the name, Campfire can be used for communicating with other team members in real time- a virtual version of gathering around a campfire for a conversation. This way, you can forego the overhead of switching to another tool whenever you need to talk with team members.
Using automatic check-ins, you can set scheduled posts to be shared with various team members. The primary function of this feature is to help you save time from attending unimportant status meetings.
Hill chart is a feature that is exclusive to Basecamp.
To-do lists are the go-to tools for keeping track of work in many scenarios. Much as that works, for larger projects involving thousands of tasks, mere to-do lists wouldn’t be the most efficient way. This is why Basecamp has added the Hill Chart feature into their to-dos.
The idea is that each task constitutes two parts. The first is the uphill run in which you devise your approach. The second part is the downhill slide in which you know how to perform the task- you just have to execute it. The Hill Chart aspect integrates both these aspects so you get a graph-like view of where exactly you stand in relation to a task- going up the hill, still seeking a solution, or riding downhill as you inch closer to the finish-line.
Which will work best for you?
With similar features available in both, the differentiating factor could well be how comfortable you feel using them. A try-out by signing up for the free version could bring you greater clarity. Having said that, Asana does offer more number of app integrations than Basecamp. Though key apps for Automation and Time tracking etc. are available in both, currently Basecamp falls short in number. So, if your project management is apps-intensive, you may want to side with Asana.
What both Asana and Basecamp lack
One area in which both tools lack is in building gantt charts. At present there are no in-built tools for creating them. But you do get the option to integrate with apps that could help you do the same- Instagantt app in Asana and Ganttify in Basecamp. However, these are third party apps which would set you back by a few bucks.
On an even more fundamental level, the apps lack such features as precise measurement of the time that someone spends on a task, sans the time they spent on break. Such errors in measurement would result in wrong prediction of when the project could be delivered.
I’m Productive is a viable alternative to both Asana and Basecamp. It comes with powerful features like AI Predict: with just the click of a button, you can accurately predict the time required for project delivery, at any point in the project’s lifetime. The tool uses a powerful AI to accomplish this. The AI takes into account multiple parameters while avoiding human-errors in its calculations.
To learn more about how I’m Productive can help you get accurate project delivery prediction and thereby a predictable revenue cycle, please visit their website.
A frequent question that’s asked in terms of project management is which is a better tool for the same. Here, we take a close look at two such tools- Trello and Asana- so we can find which one works best for you.
Trello is based around a board-view of tasks. This means tasks are arranged as cards rather than lists. These cards can then be dragged around to different columns depending on where in the workflow they are at a given moment. For instance, if a card represents a task under progress, it can be moved to the column for finished tasks once it has been completed.
This simplicity lends to easy workflow management.
There a quite a lot of things that you could use Trello for. Among the most common of these are to manage a content calendar, create and maintain development roadmaps and for agile sprint planning.
Trello also supports collaboration and team work. You can add different users to a board. You can also grant them different levels of access permission, depending on the level of involvement they need to have in a project.
Assign: You can assign cards to certain users depending on the need. So, if a card represents a task, it can be assigned to users depending on who should need to collaborate for the efficient completion of the task. This could also be a way of nurturing team work.
Comment: Different users can comment on cards depending on whether they are granted the permission or not. This helps nurture team work, especially when people are working remotely. This could also be effectively used for team management.
Add dependencies: Each task in a project is bound to be unique, with its own set of dependencies. Considering this, Trello lets you add task dependencies.
Make checklists: Very few things help you keep track of the things that need to be done in a project like checklists. In Trello, creating checklists is as easy as it gets.
Attach files: For efficiently completing a task, you may need to access certain files. Such files can easily be attached- whether from your system or the web- quite easily.
Set deadlines: You can easily set the deadline for each task in Trello.
Butler: Butler is a feature that lets you automate the workflow. Essentially, you can customize automations against certain actions. For example, you can create an automation to shift a card on software development to the optimization list once a certain user is tagged in the comment. Such automations not only minimize the time taken for completing a project, it also offsets any potential human errors that may happen in such cases.
Trello comes in different subscription plans, The free plan gives you an unlimited number of cards along with a set number of Butler commands. For the security-conscious, you also get the benefit of two factor authentication. There are also two paid plans, which gives you access to more advanced features like app integration and additional views.
Contrasting with Trello, Asana gives you both list and board views.
But the tool is more than just a workflow management system. It is a full-fledged project management tool. That said, you can make tasks and add them in a board view. You can also create reports and set goals using Asana.
Asana also has both free and paid plans.
Even in the free plan, you can make projects and view them in three different views: list view, board view and calendar view. To create projects, you can start with a blank project, or choose from the many project templates available. You also have the option to import the project from spreadsheets.
No matter how the projects are created, you can then add tasks, assign those tasks to subordinates and set deadlines on the tasks.
You can group the tasks according to sections, and designate certain important tasks as milestones. Asana offers great flexibility in that you can filter tasks as per your requirement.
The paid plans would let you collaborate with even more team members- thereby possibly enabling greater team management. With a paid subscription, you can also get more advanced features. The Rules feature is a case in point. Similar to Trello’s Butler, it helps you automate workflow.
Another advantage of a paid plan is you get more task view- like timeline view and dashboard view. You could also get access to the Porfolio feature. As the name implies, this helps you with Portfolio management.
As you see, you get a rather exhaustive list of features in Asana. Depending on your requirements, you can use the software either for workflow management or project management.
Trello or Asana- which will work better for you?
If your sole requirement is workflow management, then Trello might be a good fit. However, for more complex project management, Asana is almost always the better option, considering the gamut of features it provides like multiple task views and portfolio management.
What both the tools lack
Both Trello and Asana offer some interesting set of features that assist project and team management. However, neither tool offers certain specific features that would help accurately predict project delivery. For instance, none of these tools help you measure the actual amount of time someone spends on a task accurately. And if you cannot count that accurately, you are bound to make mistakes estimating the project delivery time.
I’m Productive is a tool that integrates such features which help you accurately predict project delivery, and thereby helps assure a predictable revenue. To learn more about how I’m Productive can help you in ways none of the other tools in the market does, please head to their website.
What Does Successful Collaboration Look Like?
Good collaboration is when colleagues are totally joined in achieving a similar objective. The groups may have very different duties and responsibilities,however they function admirably both as a unit and with different divisions or groups inside the business.
The consequence of good collaboration effort, of course, is a business that twists and arrives at new milestones in a month.
Effective team collaboration and employees of businesses requires both solid communication, interpersonal skills and good friendship bonds whether working under the similar rooftop or practically. There’s a balanced flow of sharing thoughts and criticism and groups hold themselves and others accountable for taking care of business in a unified fashion.
Collaboration requires change and making a team quality
Our work has additionally featured that a significant boundary to coordinated effort is that numerous offices consider that powerful cooperation can be undertaken without the need to change existing authoritative structures, administration or their initiative models. To put it plainly, offices consider that collaboration can be undertaken on our standing and without the need to surrender anything.
We have additionally seen that this approach is more prevalent the larger the organisation is another significant observation has been that it is never the situation that the intrinsic inspirations are equivalent and that by and large the advantages arising out of collaboration don't fall proportionate to the gatherings' commitments.
In summary, our research and analysis of task that have included effective coordinated leads us to presume that the essential components to successful cooperation include:
Key of Collaboration Skills
How about we feel free to be good employees beside this one because, without strong active listening skills from all Collaboration teams, the chances of good Coordination are slim. Clear communication requires self-awareness because employees need to understand their preferences and still strive to hear the worries of others.
Strong attentive people are fantastic communicators, both verbally and with composed communication. Knowing how to do the task efficiently is essential for team collaboration.
So how can teammates improve their productivity and skills for better results? They just need to do simple things on time:
Administrator and team leaders should strive for good communication with their Collaboration team and other departments to ensure that organization doesn’t deteriorate.
A few benefits of an organized team:
How Can Leaders Foster These Skills in Team Collaboration?
Team collaboration is certainly not another idea, however that doesn't mean it's simple.It involves more than avoiding struggle and ensuring people can work together. Good team collaboration is about colleagues working together in an effective and imaginative way to produce the quality business results.
1.Set up the Best Leaders in correct position
Collaborative teams are driven by best collaborative leaders who are centered on connection as much as they are tasks. Successful team leaders have the correct mix of technical, social and organisational skills that guide groups to the best outcomes.
2.How to manage a collaboration team working remotely?
You may definitely know this, however working remotely is important for the new difficulties from a project manager. you are one of the individuals who have as of late set out on the distant work experience,have confidence,: there are advantages to working from home. However, as with any method of working, you must be keeping watch for disadvantages . That is why we are offering you some knowledge to manage your remote work team.
3.Use Software adapted to working remotely
The first and not the least proposal is to adopt software that meets your team’s needs. Need to speak with your partners by means of video meeting? It is conceivable, with software such as Zoom or Skype. Are you looking for Task management software? An online solution such as “ Improductive” will permit you to Collaboration tasks among your team meats. But Ensure your collaboration team is comfortable with theimproductive tools you are proposing.
More Tips to Enhance Your Collaboration Skills
1.Construct and look after trust
Trust is a key component we as a whole need to set aside weakness, however it is difficult to fabricate, and simple to lose. It is not based on words, but through activities and evidence. Only when it works can a team raise and essential the necessary issues to win.
2.Give acknowledgment and prizes
These drive human conduct, and human conduct drives results. acknowledge validates individuals , their motivation , and their life. Intangible rewards can have a considerably more prominent effect than substantial ones, but they should be significant.
3.Make learning experiences
We all have a desire to learn and develop, or we and the team become exhausted and lethargic. The best learning opportunities are experience and sharing with focus on three styles: see and read, hear and repeat, and contact and feel.
Collaboration skills are the soft skills developed between people and collaboration teams in order to interact, connect with and synergize while working towards a common goal.
There can be several skills that fall under this umbrella term, such as:
How to become a good team leader?
What do you think as an initial step you have to know to become a good team leader?
We should look at the fundamental accomplishment secret.As a partner, you would have been concerned more about your prosperity and your work yet to turn into a decent group pioneer you ought to be concerned more about your group's accomplishment and group associate's calling.
Being able to work effectively on, and lead a group is basic in the present place of employment market where each worker is closely estimated. Coordinated effort is furthermore essential, in school, sports, and gathering exercises.
Being a decent group pioneer includes associating and talking with your team. With an inspirational mentality, some ingenuity, and a free psyche, you can be an extraordinary team leader.
We're all human, Mix-ups will happen. Yet, it's not in every case simple to take ownership of mistakes and be open to criticism and change.
Business advancement incorporates confronting difficulties that don't for the most part work out. Be happy to stand up for your teammates and their decisions when desires aren’t met. This will inspire your representatives to feel they can accomplish what's required to achieve the association's objectives.
You have to help and help your gathering. Give them the certainty to confront difficulties and make some commotion without being rebuffed.
Try not to censure or gripe about people or your partners.
This technique to demotivate your colleague is to continually censure them or gripe about them. On the off chance that they commit an error, place it in a setting with the things they constantly progress honorably. Highlight the positive and use mistakes as open doors for continued improvement.
How Self Awareness can help increment your Productivity?
Self-awareness is the capacity to recognize and understand the effect of your conduct on yourself and others around you. Mindful individuals know decisively what they're doing and why they're doing it. They also understand the outcomes of their activities on others. While mindfulness is critical for compelling correspondence and fruitful group initiative, it's also an essential factor in your profitability.
What Is Productivity?
Productivity is the strategy of planning out your accessible time and controlling the measure of time you spend on specific tasks so as to work more efficiently. Successful productivity comes simpler to certain individuals than to other people, but everyone can develop habits to improve their productivity skills. Without strong productivity, your work and prosperity can endure, and it can lead to:
How To Manage Your Productivity?
Productivity is significant in light of the fact that it helps you control your workday so you can fabricate your business without bargaining your work-life balance. Here the advantages of appropriate time the executives:
1.IMPROVE YOUR PERFORMANCE
At the point when you figure out how to shut break from your day for all your significant tasks, you’ll have a superior idea of everything you have to accomplish and how long each task should take. When you have a schedule to follow, you’ll probably find that you invest less time deciding what to work on or procrastinating and additional time getting down to significant work.Productivity can assist you focus on just the fundamental task in front of you and keep away from time-consuming distractions.
2.PRODUCE BETTER WORK
When you’re not continually racing to meet a time constraint, you can spend more effort and thought into your work. Productivity helps you prioritize your tasks so that you ensure you have enough time accessible to finish each task. The quality of your work increases when you’re not rushing to finish it in front of a quick moving toward cutoff time.
3.COMPLETE THE WORK ON TIME
Properly managing your productivity includes assigning every task on your milestone. Numerous people use time to allow themselves a few days to finish a project, or finish it ahead of the due date to provide a buffer for any challenges that might arise. If you allocated the time needed to complete your work, you’ll be able to hit your deadlines every time.
4.IMPROVED CAREER OPPORTUNITIES
Productivity can assist you become a more dependable worker who consistently submits great work by your due dates. This in turn will make you more significant as a specialist and improve your professional reputation,which can assist you with finding new chances to extend your career.
5.BOOST YOUR CONFIDENCE
When you manage your time appropriately and effectively meet your deadlines, you’ll feel a sense of achievement and confidence in your capacities. Completing your daily task is a huge motivator that can drive people to further improve their productivity skills and take on new work opportunities.
How To Create Collaboration?
Here the straightforward steps on how to encourage collaboration in the work environment so as to improve company interactions and development:
Targets for the company should include both short-haul and long-haul plans. Smaller goals increase cohesion in the workplace and keep employees on target for future plans. All employees should have equivalent admittance to the results and reports of organization goals so that everyone keeps up a comparable attitude. Collaboration goal examples include reflecting on progress that will give the organization a thought of how to push ahead most efficiently and remain successful.
Working in a collaborative team environment requests shared obligation. All people are responsible for completing collaboration activities and meeting company goals. It’s essential to address any uncertainties that may emerge. Making informing straightforward is one of the easiest approaches to ensure clear communication between peoples in the organization.. Technology has prompted a sharing economy where collaboration is empowered . In contrast to email, a formal method of communication that rapidly gets swarmed, companies can utilize apps to build cooperation among groups and among people.
Employees should regularly come together to think of new ideas and reconsider old methods of finishing tasks. This will promote responsiveness to issues that may need to be addressed and will persuade people to attempt new methods for getting things done. If goals are feasible and everyone feels motivated, innovation leads to increased productivity and business development
4.IMPORTANCE OF COLLOBORATIVE TEAMWORK
Makes friendly teamwork for a smoother and looser structure
Inspire the workforce and makes healthy collaborative environment
Empower flexibility and consequently permit the business to react to change quicker
Upgrades critical thinking by developing a combination of various solutions and capacities
Supports enabled method of attempting to eliminate any constraints
The Do's and Don'ts Of Success
Ways To Increase The Productivity
Being more productive at work isn't advanced science, yet it requires being more purposeful about how you deal with your time.
1. Track and cutoff how much time you're spending on tasks
You may believe you're great at checking how much time you're spending on different tasks. However, some research suggests only around 20 percent of individuals can precisely assess the progression of time. A tool like Rescue Time can help by telling you precisely how much time you spend on everyday tasks, including in progress tasks, Finishing tasks and resolutions.
2. Take standard breaks
It sounds irrational, but taking planned breaks can really help improve concentration and improve the quality of thinking . Some examination has demonstrated that taking brief breaks during long tasks helps you to maintain a constant level of performance; while working at a task without breaks prompts a consistent decrease in performance.
3.Organize your assignments ahead of time
By posting your tasks arranged by priority , you can ensure that you finish the entirety of your most important tasks during the day.
What is a Milestone in I’m Productive?
A project milestone is a task management tool that is used to plot a point in a venture plan. These milestones can observe the start and finish of a venture, and imprint the fulfillment of a noteworthy time of work. milestones can be used to represent whatever has begun or completed, anyway it's chiefly used as a booking instrument.
Track Your Progress with Milestones
I'm Productive milestone is having the option to screen and track the workstream of booked errands. milestones are an approach to perceive how far you've come in the venture, How much time you used in the task. By taking note of the finished milestones, you can screen the work process separation you are from the cutoff time of your venture.
How to Create the Milestones and Task?
Think about your project milestones as minutes in time—rather than goals, expectations, or tasks. Accordingly, you ought to make milestones to make accomplishments to address noteworthy checkpoints in your task.
Investigate your task timetable, and pinpoint data in the portrayal or significant minutes. For example, if you’re planning one project, you’d likely create milestones to represent finalizing the complete project and create the division of many tasks and assign it to the employees.
Steps to Create Task into the Project’s Milestone
Milestones vs tasks
Tasks are the structure squares of your task milestone, and they set aside some effort to accomplish and complete the venture. milestones have no length and are more like lines in the sand that mark a gathering of tasks as finish and make the tasks.
Why are project milestones important in your Company?
Milestones are incredible in that they exhibit forward advancement in your project plan. They help motivate and adjust your group by empowering everybody to see your cooperation progress and judge needs. What's more, they assist you with checking cutoff times, distinguish significant tasks, and perceive likely bottlenecks inside the task milestone.
On the off chance that you some way or another ended up taking the tasks from your venture course of events, the milestones would at present give a diagram of the period of each task.
Need to Complete the most important tasks
This is the most important thing for managing work in the organization. Every day, identify the two or more tasks that are the most crucial to complete on time and do those first.
When you’re done, the day has just been a success. You can proceed on to other things, or you can let them hold up until tomorrow. You've Completed the basics.
Create a day by the day task list
Start every day with a rundown of the errands you need to accomplish. At the point when you get into work, record your day by day plan and arrange those tasks properly. As you finish those errands, scratch them off the milestone task. Welcome the inclination of accomplishment you get with each check, and prop the energy up!
Prioritize your tasks in milestone
Working out the top list of tasks is a certain something. But you have to know about how to prioritize those tasks. Prioritize the most important to work on the tasks first. These tasks may be those that are expected sooner or set aside more effort to finish.
On the off chance that a task requires more opportunity to complete, break it into more modest tasks to cause it to feel less an ideal opportunity to wrap up. From that point forward, you can sort out your tasks based on noteworthy, due date, or requester.
There are a couple of various techniques for organizing that you can apply to your task in project milestones
Do the most critical tasks first in the morning
Whenever you've made your task in milestones, Separate into your most significant task in the milestone. If you have a more critical task that might take all day for completing the tasks, break it down into smaller tasks.
Finishing those more modest errands can assist you with feeling more cultivated as the day goes on and you feel that you finished the task effectively.
Track your time
Track your assessed time is the most ideal approach to screen the work progress and estimate what amount of time it will require for you to finish a task in the milestone. At that point screen the in progress time you spend on that task in a venture and contrast it with the assessed season of your errands in milestones.
Checking your time can help you with being more mindful of the stream during the workday. What's more, with the ideal time the board arrangement, you can follow time for each task and keep a foundation set apart by continually spending time on a venture. You may even discover an apparatus that causes you to make and view reports of your time reliant on a venture, errand, or team.
Step by step instructions to relegate task to a colleague in Improductive
There are a few stages to permit an task to your accomplices that will be secured beneath:
How to fix the time allocated for each task?
The time allocation is based on the task priority and analysis of how much time is required for finishing the particular tasks.
During some random workday, employees may battle with choosing or prioritizing their tasks. Team leaders relieve this stress by assigning tasks dependent on departmental needs.
Catching the advantages of this imaginative solution, chiefs keep employees focused on the most significant things first. At the same time, team leaders can monitor the completion of tasks.
Your team leader can distribute work task based on:
Build and Improve Professional Relationships
You invest a lot of time with your teammates, so it is essential to fabricate great relationships with them. All things considered, group union relies upon creating working connections, as individuals consistently work better together if there's an individual component to their relationship.
Having positive expert connections can set up the establishment for your authoritative achievement. Because every person’s role in your association either directly or indirectly influences your performance, it’s significant for you to uphold these working connections so you can work in amiability with others.
To improve your expert connections, help various individuals from the group at whatever point you can, and participate in straightforward correspondence with your partners.
Improve Your Time Management Skills
All through your master calling, you'll face cutoff times and battling tasks that battle for your thoughts reliably. As your workload increases, it might appear to be difficult to have the option to get everything achieved.
In these examples, your ability to manage your time will be tried. Having
powerful time the board capacities will help increment your efficiency and
productivity, decline your pressure and license you to have greater occasion to give to various tasks.
Instances of Professional Goals for Project Management
We should investigate the momentary objectives first. They’ll be exceptionally relevant to your present position, and advancing in it. They show that you have to extend your adequacy in the shoes you as of now fill.
Improve Project Productivity and Performance
When you’re a project manager, completing projects in time is the most important thing in the world.
This objective is particularly huge if your group has been battling to complete projects in a group.
When defining this work goal, you should give specific attention to:
For example, you could understand that your primary obstacle is how you set the degree during the project arrangement stage.
Improve Team Communication and Collaboration
There is reliably an occasion to improve in group correspondence and joint effort, which makes this expert objective one to gain ground toward.
Once more, when you set your objective to be an effective group joint effort, you have to know how accurately you'll upgrade it. You should understand the hidden causes and your inspiration for development.
Develop Your Project Management Knowledge
This is an astonishing proficient objective for first-time.
In the event that your top administration concluded that you ought to be a pioneer for ventures taken care of inside your association, they need to see you playing the role of employment really.
Improving your PM abilities will likewise assist you with taking care of activities better and improve your presentation.
In some cases following up on this objective is as basic as taking a free online course, or investigating Project Management locales.
Boost Your Contributions inside Your Role
This objective causes you to do the most you can in the employment you have at present.
For instance, your association may be dealing with the board just in the feeling of finishing ventures.
Nonetheless, you can contribute and extend the effect of your part by:
Training and retaining team members
Improve your work-life balance
Making a sound work-life balance is key to driving a cheerful and gainful lifestyle, it can viably influence your prosperity and even your work. Construct practical limits among work and your own life, regardless of whether that is adhering to an 8-hour working day, not taking work home, or by fighting the inspiration to browse work messages on your vacation day. Using these procedures will help forestall wear out and you'll likely discover you complete more when granulating ceaselessly. Work all the more productively.
In some cases people underestimate themselves. Absence of certainty or conviction in your abilities and a fundamental dread of disillusionment can keep you down.Exactly when you challenge yourself and step out of your standard extent of shared characteristic, you will find that you can do what you figured you demonstrated incapable. The more you challenge yourself at work the more you will learn and make. Try not to fear disappointment, you will gain from mistakes!
Work on your weaknesses
Proficient improvement isn't tied in with chipping away at your characteristics. Recognizing your shortcomings and chipping away at them can be truly outstanding things you can achieve for your business. Nobody is great, however, that doesn't mean you can’t attempt.
Imparting viably will help you in each aspect of your life from expert to individual. Good communication empowers you to relate well to your bosses, colleagues, customers, and clients, extending the types of chances accessible to you.
Being gainful grinding away can assist you with keeping up your presentation also, accordingly, distinguishing goals that will help you convey results is a critical introductory advance for all experts. Profitability objectives allude to your capacity to dependably work to specific norms or cut off times that might be constrained by the customer or the business
In a comparable vein to profitability, productivity alludes to your ability to achieve the workplace. However, what makes efficiency diverse is that it is pivotal in advancing your calling. Effectiveness objectives need to do with the speed, precision, and consistency with which you can convey solid results to a high necessity.
Continuous Skills Improvement for Superior Results with I'm Productive
In a Company, employees should improve their knowledge and skills day by day. The Quality result is about the quality of employee skills. So the employees need to improve their performance and skills.
Tips for a Better Work Performance
1.Set Milestone in Improductive
Setting milestones in Improductive can help you achieve both improving your skills and producing quality results. We have a characteristic propensity of going for giving a chance of learning a ton of things and building up testing objectives.
It's alright to be intense when setting achievement errands to improve work execution and refreshing the aptitudes to the undertaking itself. The issue is that enormous undertakings can get overpowering. By breaking those enormous individual and expert tasks into more modest areas, you'll remain roused during every Success for delivering great quality items.
Setting singular achievements to examine your objective is likewise extremely valuable with regards to keeping resolve and energy step up. Monitor your undertaking progress, permit yourself to make the most of your prosperity, and offer it with your group.
2.Manage Interruptions while doing a work
Do you know how frequently during the day you're interrupted? Interferences come in different manners and shapes and figuring out how to stay away from and improve work execution.
It doesn't make a difference whether you’ve been hindered by a partner going to your table, by your boss on a gathering talk, or by your family upsetting you. Interferences are hazardous. They cause you to lose connection and lose your legitimate time you've recently allotted to an undertaking in achievement and start the work.
What is Critical Thinking?
The basic reasoning is the capacity to investigate an idea impartially and the capacity to think in a sorted out and balanced way to comprehend associations between thoughts or realities, thinking about the fundamental realities and points of view to arrive at a sound, obvious result. In other words, it’s “contemplating thinking”—identifying, analyzing, and afterward fixing defects in the manner in which we think.
Who has Critical thinking abilities can do the following things:
How to Be a Critical Thinker?
To become one requires time, practice, and tolerance. Be that as it may, something you can begin doing to improve your basic intuition abilities for unraveling the basic assignments regularly. It will help for developing the business without any problem.
The basic process of critical thinking
Impress Teammates With Your Critical Thinking Skills
Employers value workers who realize how to think fundamentally. Critical thinkers carry creative solutions to the Critical task and help organizations to advance and remain competitive.
Critical thinking models exist in all aspects of the working environment, from the corporate chief offices to the business floor. Whether you’re the chief or an assistant, realizing how to think critically enables you to make positive commitments to the organization.
How to Manage teammates Performance?
Regardless of whether you're a group chief or a worker yourself, it's essential to survey partners'presentations. Employees improve their exhibition step by step. Employees improve their performance day by day. That’s why we are completing the critical task quickly and improving our business growth in a short time. The team leader should have more responsibility to manage their team performance itself. So that they follow these steps.
Understand the purposes of horrible showing
It's most likely safe to state that colleagues don't get up close to the start of the day, "great!" Today I won't put forth a valiant effort, put forth an attempt not to meet my objectives, and for the most part perform "ineffectively".
Understanding the causes behind horrible showing is an essential introductory advance toward improving worker execution in a day. Because if you don’t know the reason, you can't successfully treat the indications.
Start by having transparent discussions with employees. During execution examination, ask them what moves them and gets them amped up for work, and what holds them down.
Update the Skill Set in the task itself
The Team Leader has created the tasks in a week milestone for the employee in I’mproductive app. The undertaking ought to be allowed to the worker dependent on the capacities of the representative aptitudes.
The Employee should also update his skills to the I’m productive before the team leader has created the task.
Processing Of Task Creation:
Inspirational Quotes About Teamwork
1. "Cooperation is the thorough conviction that nobody can get there unless everybody gets there."– Virginia Burden
2. "None of us, including me, ever do great things. But we can all do small things, with great love, and together we can do something wonderful." – Mother Teresa
3. "It is amazing what you can accomplish if you do not care who gets the credit." – Harry Truman
4. "It takes two flints to make a fire." – Louisa May Alcott
5. "The way to achieve your own success is to be willing to help somebody else get it first."– Iyanla Vanzant
6. "If you want to go fast, go alone. If you want to go far, go together." – African Proverb
7. "None of us is as smart as all of us."– Ken Blanchard
8. "Coming together is a beginning. Keeping together is progress. Working together is success."– Henry Ford
9. "If everyone is moving forward together, then success takes care of itself."– Henry Ford
10. "The strength of the team is each individual member. The strength of each member is the team."– Phil Jackson
11. "Collaboration allows teachers to capture each other’s fund of collective intelligence."– Mike Schmoker
12. "It takes two flints to make a fire"– Louisa May Alcott
13. "Unity is strength. . . when there is teamwork and collaboration, wonderful things can be achieved."– Mattie Stepanek
14. "To me, teamwork is the beauty of our sport, where you have five acting as one. You become selfless"– Mike Krzyzewski
15. “Great things in business are never done by one person. They’re done by a team of people.” – Steve Jobs
16. “[Teamwork] is the fuel that allows common people to attain uncommon results.” – Andrew Carnegie
17. “Alone we can do so little; together we can do so much.” – Helen Keller
18. “Give us the tools and we’ll finish the job.” – Winston Churchill
19. “It takes two flints to make a fire.” – Louisa May Alcott
20. “Coming together is a beginning. Keeping together is progress. Working together is success.” – Henry Ford
21. “If anything goes bad, I did it. If anything goes semi-good, we did it. If anything goes really good, then you did it.” – Bear Bryant
Helpful Quotes About Building A Successful Team and Business
22. “A leader must inspire or his team will expire.” – Orrin Woodward
23. “Leadership is much more an art, a belief, a condition of the heart, than a set of things to do.” – Max De Pree
24. “Don’t be intimidated by what you don’t know. That can be your greatest strength and ensure that you do things differently from everyone else.” – Sara Blakely
25. “Gettin’ good players is easy. Gettin’ ’em to play together is the hard part.” – Casey Stengel
26. “A group becomes a team when each member is sure enough of himself and his contribution to praise the skills of others.” – Norman Shidle
27. “Together, ordinary people can achieve extraordinary results.” – Becka Schoettle
28. “A leader takes people where they want to go. A great leader takes people where they don’t necessarily want to go, but ought to be.” – Rosalynn Carter
29. “Everyone is needed, but no one is necessary.” -Bruce Coslet
30. “On this team, we’re all united in a common goal: to keep my job.” -Lou Holtz
31. “Many of us are more capable than some of us, but none of us is as capable as all of us.” -Tom Wilson
32. “With an enthusiastic team you can achieve almost anything.” -Tahir Shah
33. “When he took time to help the man up the mountain, lo, he scaled it himself.” -Tibetan Proverb
Moving Quotes About Pushing Yourself
34. “You can spend minutes, hours, days, weeks, or even months over-analyzing a situation; trying to put the pieces together, justifying what could’ve, would’ve happened… or you can just leave the pieces of the floor and move on.”– Tupac Shakur
35. “I demolish my bridges behind me…then there is no choice but to move forward.”– Fridtjof Nansen
36. “A very wise man once told me that you can’t look back – you just have to put the past behind you, and find something better in your future.”– Jodi Picoult
37. “We keep moving forward, opening new doors, and doing new things because we’re curious and curiosity keeps leading us down new paths.”– Walt Disney
38. “If you’re not moving forward, you’re falling back.”– Sam Waterson
39. “Good fortune is what happens when opportunity meets with planning.”– Thomas Edison
40. “In A Challenging Situation When Everyone Around You Feels Lost, Make Sure You're Prepared To Step Up And Lead.”― Wesam Fawzi
41. “Be Brave And Push Through Challenges... Because You Can.”― Wesam Fawzi
42. "Greatness is what happens when you aren't afraid to relentlessly push yourself to tear down all your walls of limitations.”― Edmond Mbiaka
43. “Be Around People Who Push You To Be More.”― Wesam Fawzi
Persuasive Quotes About Persistence
44. “Many of life’s failures are people who did not realize how close they were to success when they gave up.” –Thomas Edison
45. “The difference between perseverance and obstinacy is that one comes from a strong will, and the other from a strong won’t.” – Henry Ward Beecher
46. “Let me tell you the secret that has led to my goal. My strength lies solely in my tenacity.” – Louis Pasteur
47. “Patience and perseverance have a magical effect before which difficulties disappear and obstacles vanish.” – John Quincy Adams
48. “Perseverance is not a long race; it is many short races one after the other.” – Walter Elliot
49. “The difference between the difficult and the impossible is that the impossible takes a little longer time.” – Lady Aberdeen
50. “Rivers know this: there is no hurry. We shall get there some day.” – A.A. Milne, “Winnie-the-Pooh”
51. “I am a slow walker, but I never walk back.” – Abraham Lincoln
52. “It’s not that I’m so smart, it’s just that I stay with problems longer.” – Albert Einstein
53. “Through perseverance many people win success out of what seemed destined to be certain failure.” – Benjamin Disraeli
54. “If for a while the harder you try, the harder it gets, take heart. So it has been with the best people who ever lived.”― Jeffrey R. Holland
55. “Don’t be ashamed by your mistakes, they only prove that you try hard and never give up.”― Riley Czarkowski
56. “Perseverance is a virtue that cannot be understated.” – Bob Riley
57. “Failure is a bend in the road, not the end of the road. Learn from failure and keep moving forward.” – Roy T. Bennett
58. “As I look back on my life, I realize that every time I thought I was being rejected from something good, I was actually being redirected to something better.” – Dr. Steve Maraboli
Inspirational Quotes About Overcoming Failure
59. “Failures are finger posts on the road to achievement.”– C. S. Lewis
60. “I can accept failure, everyone fails at something. But I can’t accept not trying.”– Michael Jordan
61. “No man ever achieved worth-while success who did not, at one time or other, find himself with at least one foot hanging well over the brink of failure.“– Napoleon Hill
62. “Ever tried. Ever failed. No matter. Try Again. Fail again. Fail better.”– Samuel Beckett
63. “The only real failure in life is not to be true to the best one knows.”– Buddha
64. “An inventor fails 999 times, and if he succeeds once, he’s in. He treats his failures simply as practice shots.”– Charles F. Kettering
65. “Failure is an attitude, not an outcome.”– Harvey MacKay
66. “Doubt kills more dreams than failure ever will.”– Suzy Kassem
67. “Do not be embarrassed by your failures, learn from them and start again.”– Richard Branson
Inspirational Quotes About Personal Growth and Excellence
68. “Absorb what is useful, Discard what is not, Add what is uniquely your own.” — Bruce Lee
69. “Between stimulus and response there is a space. In that space is our power to choose our response. In our response lies our growth and our freedom.” — Viktor Frankl
70. “Life isn’t about finding yourself. Life is about creating yourself.” — George Bernard Shaw
71. “The only journey is the journey within.” — Rainer Maria Rilke
72. “They must often change who would be constant in happiness or wisdom.” – Confucius
73. “We must become the change we want to see.” — Mahatma Gandhi
74. “We are what we repeatedly do. Excellence, then, is not an act but a habit.” — Will Durant
75. “Be who you are and say what you feel, because those who mind don’t matter and those who matter don’t mind.”— Dr. Seuss
76. “Character cannot be developed in ease and quiet. Only through experience of trial and suffering can the soul be strengthened, ambition inspired, and success achieved.”— Helen Keller
77. “Everybody wants to be somebody; nobody wants to grow.”— Johann Wolfgang von Goethe
78. “I will speak ill of no one and speak all the good I know of everybody.”— Andrew Jackso
79. “Insist on yourself. Never imitate.”— Ralph Waldo Emerson
80. “It is your attitude, not your aptitude, that determines your altitude.”— Zig Ziglar
81. “I’ve never seen a monument erected to a pessimist.”— Paul Harvey
82. “Knowledge will give you power, but character respect.”— Bruce Lee
83. “Learn how to be happy with what you have while you pursue all that you want.”— Jim Rohn
84. “Let this be the criteria by which you measure all things: Is this an act of love?”– Unknown Author
85. “Optimists are right. So are pessimists. It’s up to you to choose which you will be.”— Harvey Mackay
Organizations are being controlled by remote teams due to any critical situation or this Covid-19. And all such associations whose working is reliant on time sheets, time following is an absolute necessity.
Precise time following is essential for associations to manufacture trust and develop their business without any problem.
Advantages of Time Tracking
There are not many favorable circumstances of doing your time following, including;
Perceive tedious Project Tasks
Each undertaking has very some degree of redundant assignments.As a Team Leader , you should survey the number of such tasks that are considered Finished. Next, estimate them as accurately as possible.
Compose Your Time
Utilizing two measurements to examine your assignments is advantageous
Increment Employee connection and Productivity
By clarifying your participation procedures and Time following , improving planning, you can hope to help worker confidence. An upbeat representative is a gainful specialist. Time-following arrangements can expand worker duty. Your representatives, chiefs, and HR office will value the improved profitability that time and participation highlights give.Increasing worker assurance can bring down your turnover rate. Each time that you need to recruit another employee, it will cost you in time and assets expected to prepare the worker.
Studies show that improving worker spirit is critical to extending efficiency. Right when you can keep your laborers drawn in and content with their movement, your odds of achievement increment.
What is Attendance Management?
Participation on the board is a lot of key activities and exercises associations make to manage representative's unnotified nonappearances, leaves, and sporadic participation. The objective of the track participation plan is to guarantee that representatives are unsurprising in their participation, and the time that they spend at work is beneficial. A participation the executives program incorporates the beneath segments:
A plainly formed and realized participation strategy that portrays all principles and rules that laborers need to follow with respect to their employment participation.
Improductive to track and monitor attendance patterns of employees.
Non-attendance the board program
A strategic non-attendance management program to handle both unavoidable and avoidable unlucky deficiencies.
Compensation framework to reward employees that come routinely. Employeeswho know about the advantages that they can benefit from the event that they normally come to work, apply less for leaves.For example, if there is a procedure to encash non-profited leaves, laborers will disregard taking avoidable leaves.
Difficulties looked by businesses in participation the board:
Profitability Leakages due to non-participation
Sporadic participation, long time leaves, and incessant Absenteeism cause organizations to lose a great deal of arrangements in venture culmination.
Work quality decays, collaboration suffers, and productivity diminishes due to low attendance.
How can an Attendance Tracking do in improductive?
The item that screens the consistent participation of the worker of an affiliation is called participation following.
There are a ton of extraordinary application apparatuses for following representative participation, leaves, working hours, occasions, and that’s only the tip of the iceberg. It accompanies improductive programming.
Enables Remote Work Tracing
A proficient participation following can engage the association to check the participation of any distantly working worker. This outcomes in improved work viability regardless, when the worker is telecommuting.
Analyse Attendance Records
Analyse attendance records to appropriately identify the extent of worker absence and any specific trends.So the employee has increased their productivity and maintains their attendance.
Utilize an improductive participation tracker
Overseeing participation physically has become a relic of past times. With an improductive participation tracker, each part of participation the executives can be mechanized. Representatives can log their working hours in any event, when they work distantly with their login Id. Worker non-attendances can be changed into days off. Moreover, the participation information of every one of your representatives can be merged in a solitary area. With it, you can deliver canny reports that show your laborers'participation designs.
What is workflow Management?
Work Management is making and advancing the ways for data in order to complete things in a given methodology. Workflow Management incorporates finding repetitive tasks, outlining the work process in a perfect state, robotizing the procedure, and distinguishing bottlenecks or territories for development.
Workflow Management Practices Contains Three Basic
1. Unmistakably characterized work processes
There are regularly several work processes in each group and division. These work processes are tucked away among various apparatuses and representatives. The indication of good Workflow Management shows when the whole association knows about every one of these work processes.
There's no strain to robotize every single work process, yet they ought to be reported. At the point when the perfect opportunity arrives, you don't have to burrow through a hundred messages and programming to receive computerization.
A few work processes are obviously characterized and noticeable, some are definitely not. However, you ought to continually attempt to recognize these work processes and record them.
2. Organized and smoothed out work processes
Your main concern is that work processes ought to be running at their best wellbeing. They ought to be lean, deft, and objective arranged.
For instance, start with client confronting work processes like deals procedures and rebate endorsements, or worker focused work processes like employing and onboarding. These are pivotal work processes that hugy affect an association.There are auxiliary work processes running inside these essential work processes. They ought to be given the following need and consistently be centered around serving their essential work processes. For instance, innovative solicitation work processes of promoting ought to be organized behind the significant deals work processes.
3. Ordinary checking and advancement
The best way to have profoundly productive work processes is through streamlining. Your first endeavor at building a work process, regardless of how shrewd and information driven it is, will in any case be wasteful. Work processes on paper are great and barbaric. Work processes that run continuously are flawed and human.
An association that sudden spikes in demand for productive work processes is prepared to handle all business objectives without any problem.
Why You Need Workflow Management
Indeed, the work process of the board sounds extraordinary.
However, we're certain that you won't be sold on the thought since it "appears to be incredible".That is to say, even employee wouldn't accomplish something except if she realizes that it has a few advantages.
So here are the five key advantages of work process the board:
1. Smoothed out procedures
In the work process of the board, you map out the procedures in a particular work process to get a significant level outline.
How does that help?
You'll have the option to spot superfluous or repeatable procedures that simply burn through your group's time and profitability.
2. Diminished manual work and human mistake
Suppose employee needs to monitor her structure group's tasks.
Utilizing a spreadsheet for this is a manual procedure — where you need to invest energy physically refreshing the document every day!
In addition to the fact that this is repetitive and tedious, however it likewise expands the potential for human blunder. From wrong cutoff times to incorrectly spelled task names, a great deal can turn out badly.
Also, when that occurs, any task director will resemble employee here:
Yet, with a Workflow Management framework, you can mechanize such procedures.
So rather than spreadsheets, employee can utilize the board programming to monitor her group's task naturally.
As most information should be entered only a single time, this reductions the possibility of any human blunder.
Additionally, it likewise accelerates the work process, boosting your organization's efficiency.
3. Better straightforwardness and responsibility
Most work processes the board frameworks feature all the information identified with a work process plainly.
For instance, a task the executives programming shows you:
Employee just needs to check her procedure on the board device to recognize what's going on in that work process. Whenever, she'll know precisely how everything is advancing, which additionally causes her to distinguish any possible barricades.
Furthermore, as you'll know who is answerable for a specific movement, there'll be better responsibility all through the group. Bid farewell to micromanaging your group!
4. Successful correspondence
Another advantage that accompanies work process straightforwardness is viable correspondence.
When there's better perceivability over what to do, it's definitely not hard to have everyone on a similar frequency about the task or undertaking. This helps colleagues better see each other's interests and questions rapidly.
Moreover, work processes make it very simple to monitor each colleague's tasks.
Andy, employee's collaborator, won't need to continue thinking about what her supervisor needs her to do any longer! She just needs a look at Runway's undertaking the board framework to know her tasks.
5. Simple versatility
Suppose employee has chosen to utilize a worker on boarding device to smooth out the on boarding process.Each time another worker finishes a stage, the device naturally directs them to the subsequent stage all the while.
How does this help with adaptability?
The on loading up work process remains for the most part the equivalent paying little heed to the quantity of representatives joining Runway ("for the most part" in light of the fact that the procedure could be changed whenever for better ease of use).
Moreover, in a computerized work process, tasks no longer completely rely upon any person.
For instance, employee doesn't need to depend on her HR chiefs to locally available every worker totally — the procedure the executives programming will do a large portion of the hard work.
This, thus, opens up your staff and different assets for exercises that really require their information.
How Do You Analyze A Workflow?
As we said before, if your business is losing the two tasks and customers because of an inadequate work process, you ought to consider utilizing a work process the board programming. In any case, before you hop to any sort of dynamic, you have to do a snappy examination of what you as of now have. Here are several means to help you with accomplishing your own work cycle assessment.
Stage 1: Collect information
Break down the details and reports of the work process you need to analyze. Discover information, for example, all out things started in the work process over a predefined period, number of things finished, the normal time taken to finish everything, number of things fizzled or dismissed, and number of things that required extra assets for fruition.
Stage 2: Ask a great deal of inquiries
The following stage is to begin posing the correct inquiries. for instance: "What is the reason for a procedure?" "Is it truly required?" "What's the most ideal approach to computerize it?" "What potential dangers should you expect, etc."
Stage 3: Implement the progressions
When you've broken down your work process and discovered responses to every one of your inquiries, actualize the progressions that should be finished with the work process. Consider utilizing the work process of board programming for more prominent proficiency.
Stage 4: Follow Up
Next, you need to break down and improve your work processes persistently. Stay aware of the most recent patterns and innovation and perceive how they can be fused into your work process the board procedure to accomplish better outcomes.
1. Computerization to robotize repeatable procedures
What's a work process programming without computerization, correct?
That will resemble wearing an easygoing outfit while working in a manner magazine like Runway.
Improductive's Robotization highlight lets you computerize any monotonous undertaking to assist you with sparing time and spotlight on exercises that really require your info.
At its center, a Robotization resembles this:
At the point when a trigger occurs and a condition is valid, a specific activity is performed naturally.
For instance, if employee needs to set up a work process Computerization to leave an update on employee assignment when its due date is close, it could look something like this:
Trigger: the due date is drawing nearer
Condition: is Andy the appointee?
Activity: leave a remark "Start right away!"
2. Due Dates for following cutoff times
Cutoff times are too significant for any tasks — regardless of whether it's a Dexterous programming advancement venture or finishing Runway's 2020 issue.
What's more, missed cutoff times can have genuine outcomes (particularly if your customers resemble employee).Simply utilize Improductive's Expected Dates!
Due Dates let you set cutoff times for a particular undertaking, subtask, or Rundown in Improductive. You can either set a specific date on the schedule or simply type in the date as you';d typically state it so anyone can hear.
However, that is not all!
This assignment the executives programming additionally lets you:
3. Track group execution with incredible Reports
On the off chance that employee needs to realize how profitable employee been over a given month, all she needs is Improductive!
This work process the board arrangement gives you six exact reports for point by point breakdowns of your group's presentation.
You get reports like:
Tasks Finished Report: features the undertakings each colleague finished
Taken a shot at Report: shows the all out number of tasks every part dealt with during a particular day, week or month
Workspace Focuses Report: gamify work processes to make them too a good time for your Scrum group
Time Followed Report: shows how long your group spends on their tasks
Time Evaluated: see your group's time appraisals to design future activities without any problem
4. Custom Status for fluctuating undertaking stages
Most work processes the board programming gives you default task statuses that can't be redone as indicated by your undertaking needs. This can seriously restrict the adaptability you have to oversee ventures with shifting changes — like Deft and Scrum ventures.
That is to say, who needs an “application testing” stage for the recruiting procedure at Runway?
Fortunately, Improductive lets you make Redid Undertaking Statuses to mirror your task needs precisely. For instance, employee can make a "designing" stage in the work process for a Runway magazine article.
A look at an assignment's status is sufficient for her (or any work process director) to realize what stage that particular undertaking is in!
5. Combinations to oversee work across different stages
Your work process programming isn't the main instrument you'll use in your office.
You additionally have correspondence applications, document sharing stages, and that's just the beginning.
So how might you manage your work measures over these devices?
With Improductive's combinations, that is not an issue!
This task the board programming coordinates with huge amounts of outsider applications to smooth out your work processes across various stages.
In the list of things a project manager dreads, missing the project deadline is there at the top. Delayed project delivers could result in lost sales. It could also give your competitors the chance to launch their product ahead of you, thereby gaining market advantage. Then, there is the matter of your company’s reputation being damaged.
Reasons for wrong estimations of deadline
There are primarily two reasons for a wrong estimation.
One is that you underestimate just how complex a project is: there is a huge gulf between the estimated tasks that are required to pull off the project and the actual number of tasks.
This is largely caused by relying on previous projects as the basis for estimate.
While projects may share superficial similarities, the fact remains that each project is unique. Unless you can analyze a deeper set of data than what is obvious, you wouldn’t be able to accurately estimate the project completion date.
Traditional analytics tools just aren’t capable enough to process such complexities of data.
Instead, in software development projects, the common methods used for predicting project deadlines include counting the number of lines of code and story points. But these values could be qualitative in nature, specific to each team and project. Meaning, it would be hard to estimate these values accurately before the project begins. This in turn leads to the wrong prediction for project delivery.
Thankfully, we now have technology which is literally super-human in its ability to capture and process complexities of a given scenario
I’m Productive, for instance, uses an Artificial Intelligence(AI) tool which replicates human estimate skill and then amplifies it by multiple counts. In the process, the tool makes use of data which would not be easy to process by an ordinary piece of software. The end result is a highly accurate delivery date prediction.
To use this prediction tool is easy. You just click on the “AI Predict” button at any point in the project’s progress to find out if a project will be completed at the predicted time.
The second reason why project managers end up with a wrong prediction is that they overestimate the output of their team members. Once again, the root of the cause is basing your analysis on previous projects.
The assumption is that the same issues that confronted the previous projects could only befall the new project. It’s also assumed the core specifications would remain unchanged and that resources would always be available whenever there’s a need. But the ground reality is often different.
Which is why I’m Productive helps you track your teams’ productivity in real time. It’s not just the overall team’s output that you can view in real time but also that of individual members. This tracking is non-intrusive as practices like taking screenshots etc., which affect employee privacy are avoided. Also, arbitrary data like the time someone goes on breaks is not factored in- the system will automatically pause the timer when they go on break and when they resume work, so would the timer.
This results in an accurate view of productivity, which in turn results in accurate prediction of project delivery.
So, no more lost revenue from delayed project delivery. Instead, enjoy a predictable revenue cycle by accurately predicting project delivery with just a few taps on the screen!
A calendar view is a useful tool which gives you a comprehensive view of monthly performance metrics for a team member. Let’s see how you can access the view and all the metrics that you will get in it.
How to access the calendar view for a team member
At the very top of the window, you will get a strip bar with tabs that include the sprints for current projects. Click on the sprint of your choice. This reveals the list of the team members who are part of the sprint- their name and picture.
Each member’s status will be displayed beneath their name. If they are currently working on a task, it will be mentioned as ‘Active.’ If not, the status would be ‘A while ago.’
Simply click on the member for whom you want the calendar view of performance for it to appear.
Metrics in the calendar view
The calendar view has the following parameters:
Month and year- This will be displayed above the top right corner of the calendar. The arrow buttons to move to the following or preceding months is provided above the top right corner.
The number of hours worked- Within each day of the calendar, you will find the number which represents the number of hours someone has worked. If s/he was on leave on a particular day, it will be marked as ‘On leave.’
Total productivity- View the total hours worked during the whole month, listed beneath the calendar.
Average productivity/day- Another parameter that you can get beneath the calendar. The average productivity is given in number of hours.
Time efficiency- Yet another element listed under the calendar is efficiency for the month, expressed as percentage.
A key design principle of I’m Productive is to help making sense of metrics as easy as possible. To this end, the elements are represented in a visual manner whenever practicable. Color coding is a tool frequently used in the process.
This can be seen in the calendar view.
Above the calendar: As mentioned before, above the calendar, each member’s status is mentioned as ‘Active’ or ‘A while ago.’
An active employee’s picture would have an accompanying green dot while someone who is not currently active will have red dot beside their picture.
Within the calendar: In the calendar, ‘On leave’ will be marked in red. If the number of hours worked for a particular day is lesser than the Average productivity/day, that’s marked in red too. If that number is equal to it, it’s marked in orange. If it is higher than the average productivity/day, it’s marked in green.
This helps you get an overview of a team member’s monthly performance simply by glancing through the calendar view.
Why use the calendar view?
While a list view or a daily task view is possible- and sometimes beneficial- a calendar view brings its own set of benefits.
Rewarding the right team members
It is easy for project managers to get blind-sided by the current project or task performance while evaluating effectiveness of a team member. But more important than performance in any one task is a member’s consistency. That’s something you will get to know only if you take a longer view of things.
A calendar view that brings performance metrics for an entire month is a good tool in evaluating the same. When it’s time to reward team members for their efforts, instead of going by the metrics for the latest task, you can judge based on performance over a period of time.
There are times when you should intervene to help a team member who may be struggling with their performance for a while. Or maybe, you see a consistently performing team member and wishes to upskill him or her, equipping them with
In high performing organizations, it is common enough for a Manager to mentor or guide his or her subordinates. The trick is in knowing which members need it and who can be left alone to guide their own tasks.
The productivity metrics in a calendar view wouldn’t be all that you need to make this differentiation. For instance, a member may be showing good productivity but struggling with inter-personnel relations in the workplace, something you would get to know only from other channels. But at the same time, without the metrics in the calendar view, you would not be able to make the differentiation either.
A possible reason for project delays is Project Managers being unable to figure out the reason for a bottleneck. More often than not, this happens because they don’t have the precise information for each team member- like efficiency and success rate- to see how they are faring.
An overview of the tasks that are being currently done and the percentage of work left to be finished are handy in guiding the project. But there are times when you need to dig deeper into the performance data.
I’m Productive brings you metrics that go beyond the basics, so you can understand how each employee is faring and where any possible bottlenecks lie.
Get team metrics you have never seen before
These are the metrics that you can get for each employee:
Productivity: This gives you the precise number of hours(without counting break time or off days) that an employee has been on a task or project.
Efficiency: This shows you how efficient a team member is with regards a task or project. The efficiency level is graded in percentage.
Success rate: This gives you the rate of success for each employee with regards to completion of tasks. This too is graded in percentage.
Attendance: The attendance for each team member is given in percentage.
With such metrics at your disposal, you are sure to guide a project even more efficiently than before!
In the initial days when the internet was only emerging into the public domain, the web was a rather unwieldly space. For one thing, you needed to type in the specific URL to visit a website. Also, the options to search out the information you need was next to non-existent. But then, innovations happened.
Search engines made finding information something you could do literally with one hand. And apps made utilities not just efficient but more fun to use.
But throughout the Net’s evolution so far, one trend has remained static: delivering tailor-made experiences for users. In the current iteration of the web, that is perhaps most visible streaming services. They bring you customized suggestions for your next-view, based on viewing history. Ads are also showed to you based on your search history.
At I’m Productive, we think hard on how to make project management more efficient in the digital world. Customization being such a mainstay in the web, we naturally considered how we could use it, to make your work easier.
One of the ways we incorporated the trend is with customizable tabs.
As easy to use as a browser
Our idea was simple: make a project management tool that’s not just efficient but also easy to use. As easy as a browser.
Just like in a browser, you could add the features that you want as your tabs- projects, shortcuts or anything else that would help you with your job. This is possible not just for project managers but all users. But how could it help with your project execution? Read on to find out.
Two reasons why custom tabs are necessary
There are two key reasons why custom tabs are more than just an ornamental feature
1.Every user is unique
This is the underlying principle based on which the customizing trend on the internet was set in motion in the first place. This is true with project management as well. Every team member would be doing a different task with distinct levels of complexity. This being the case, it would be illogical to assume they would all need quick access to the same features on their tabs. Supporting customization enables the users to do their tasks at the earliest.
2.Users improvise as they go along
No matter how rigidly planned out a task is, users almost always would encounter unexpected challenges on the way. Solving these challenges, you could say, is part of the fun of working. But to do so, you would need the right features or documents. It then makes sense to have these on quick-access. Adding them to the tabs is the easiest way to accomplish the same. Features that are no more needed could be removed from the tabs, and new ones can be added, as and when needed.
We live in an age of notifications. Our phones, laptops, watches and the clock on the bedside table all keep notifying us about one thing or the other. It doesn’t take a great imagination to see how the constant deluge of notifications could be distracting. A Harvard Business Review report says an average employee checks e-mail seventy four times per day and gets forty six notifications on their phones in a single day. And that was two years back. One can imagine the numbers to be higher today.
A key problem is such constant distraction forces employees to switch their attention. Getting back to their task at hand would require some time, whenever they focus on a notification. Studies show productivity loss of up to forty percent happens due to such task-switching.
The logical assumption- for improving productivity-would be to turn off all notifications. But here is the curious thing: turning off notifications completely has been found to increase anxiety among employees rather than de-stressing and helping them focus on the work at hand.
The problem is an enemy we are familiar with in the internet age: the fear of missing out. This is especially true in the current times when many are working remotely. In such a scenario, missing a notification may mean missing an important meeting update or a message about a new project launch.
So, if notifications distract and they cannot be turned off, what can be done? One idea is to put them to good use. We call these smart notifications.
Instead of distracting, these could empower the workforce to be even more productive. I’m Productive brings such smart messages to each team member to aid them towards better productivity.
But what makes a notification smart? Before we answer that, let’s look at some examples of the smart notifications you get in I’m Productive.
Examples of I’m Protective’s smart notifications
‘Congrats! You have reached your productivity goal today’- Each team member sets a productivity goal for their day and once they achieve it, a message congratulates them on the same.
‘You are working more than your estimated time’- A reminder that someone is continuing to work beyond the estimated time in which they were supposed to finish a task. This helps them reorient themselves and expedite the task.
‘Sorry, you cannot work on multiple tasks at the same time’- ‘Multitasking’ is a term that’s used a lot these days. But the fact remains that the human brain views two different tasks as two different tasks. This means, it will have to constantly switch back and forth, which hampers productivity. Keeping this in view, I’m Productive delivers this message whenever it is relevant.
‘Your productivity for this week is too low’- A straightforward reminder, based on the number of hours a team member worked during the week.
What makes I’m Productive’s notifications smart?
Three elements make I’m Productive’s notifications smart. These are given below.
By personalized, what’s meant here is not that the message should include the person’s name or something similar in nature. We all know the notifications we receive in our phones from brands, that start with our names. But when was the last time such messages actually felt personal?
What’s meant here is that the notification should be based on data that is relevant to the individual who is receiving it. For instance, consider someone working longer than is required of them. If they receive a message saying “Great job! Keep going!”, it could be taken to mean that the company appreciates them only if they over-work.
I’m Productive makes sure that whatever message someone receives is pertaining to data that’s unique to them.
Smart notifications are never truly smart unless they are easy to understand.
The information you provide should be relevant and straightforward. The use of these notifications is to nudge the team member to take appropriate actions based on a message. If the message itself is hard to decipher, that is obviously not possible. In fact, complex messages can have the opposite effect to empowering the person. If they take the inability to understand the message as a personal drawback, then, you have a demoralized team member in your hand.
I’m Productive ensures such unwanted scenarios don’t arise. It brings messages that are succinct, expressed in as few and meaningful words as possible.
As mentioned before, a main purpose of the smart notifications is to nudge the team members towards taking positive actions to help them maintain or improve productivity. But for this to happen, the messages should be delivered at the right time to the right person. For example, if someone is falling behind in work and a dead line is looming up, they should be informed of it before it’s too late. Otherwise, a heightened speed of working may not make any significant difference. In such cases, the old adage of a stitch in time is truer than anywhere else.
I’m Productive makes sure that the notifications your team members receive are not only relevant to them, but are timely. These messages become actionable precisely because they are delivered at the right time.
Spreadsheets and emails. For a project manager, both are useful- but only to an extent.
Here are how these tools hamper your project’s progress. Also, learn how to break free of their limitations.
Limited scope for conversations
Creating and running a project don’t just mean you fill information into tabular columns. It also means you have conversations with relevant team members, and record take-aways from those conversations. It also requires you to attach files that are relevant to the project or task.
On both these counts, spreadsheets fall short. You may end up using multiple sheets for different tasks, only to have significant bits of information spread across tools or pages.
You need a system that would not just allow you to do the above tasks, but would also let you collate the information and files in a single place. That’s exactly what I’m Productive provides you with. So, no more hopping around tools and spreadsheets looking for the data you want.
The black hole of a trail mail
Emails have become a mainstay online. While useful in many ways email is often a disastrous tool in project management.
The very idea of sifting through deep mail trails to find a nugget of information can be dread-inducing. Teams often use emails as a way of collaboration. You ask someone something over an e-mail. And back comes a response to the same mail. But the problem begins when the trail deepens.
But there is a solution to that problem- one which combines the power of arranging information into neat grids ala spreadsheets, with the collaboration that email allows. With I’m Productive, you can easily communicate with team members, and also use its simple interface to cluster information however you want to.
No fast way to create plans
A common pain point of using spreadsheets is creating charts and calendars. Sure, there are templates available for these. But even then, you will need to customize them according to your needs. Then, there is the inevitable formatting you’ll have to do. This is especially true in a project management scenario in which the new plans should be prepared on short calls. Many of these plans are designed to be improved upon depending on project progress and contingencies.
This calls for constantly updating the charts.
I’m Productive is designed with such challenges in mind. You can create project plans in a short time, with minimal efforts. Making updates are easy as well.
Hard to manage multiple projects simultaneously
Despite the drawbacks about spreadsheets and emails mentioned before, nothing is more problematic than this: managing more than one project at the same time.
Handling simultaneous projects could feel like literal juggling- while your hands are already more than full.
The biggest challenge is knowing the status of individual projects. Another issue is with switching fast from one project to another. And you would have to see your team members’ workload from time to time. Spreadsheets and emails only go so far in helping you with these.
What can help is a powerful project management system like I’m Productive. It could help you gain all such insights- project status, individual workload, the tasks, the projects simultaneously running etc. in a single screen.
So, move beyond spreadsheets and emails. A more efficient project management and more predictable project delivery mechanism await you.
Determining the scope of a project and identifying the right resources for each task are the first steps in project management. Then comes the part where you assign the tasks to the team members. One would think this should be easy to do. But not so- at least, not always.
The problem stems from the tools you use to assign a new task or project. These tools should find a balance between being simple and capable enough to analyze complex data.
Unfortunately, such tools are not common. Either they present a simplistic version of what they should be, or bring irrelevant data that doesn’t help with project management.
This is the backdrop in which we created I’m Productive- a tool designed to smoothen project management and help you predict project delivery accurately.
Smoother creation of tasks- and assigning them-are part of what makes this work. Let’s see how.
Assign and view tasks
Creating a project or task is as easy as clicking on a few buttons and tagging each task to a team member. Once you have done that, you can see the list of tasks listed in a clutter-free interface. Each task name will be given against the person to whom it is assigned.
Above this list, find tabs for the current sprint and backlogs. Switch between these two, to see the tasks that are being run currently and those put on the backburner for the time being.
Get data for each team member’s performance
For each team member, you can get metrics related to tasks:
Finished tasks- This list gives you the tasks a team member has finished so far.
Track time worked in real time- Get the number of hours each team member has worked so far in the project. The timer would automatically pause when they take a break and resume once they start working again. So, only the actual time worked gets recorded.
To review- You can get the tasks that are yet to be reviewed as a separate list.
On review- As the name implies, you get the tasks that are currently under review.
Rejected- These are tasks that have been rejected as they didn’t meet the quality standards.
Tasks yet to be closed- Tasks that ought to have been done but which are still pending for some reason.
In cases where a project is running behind schedule, these data points help you see where the problem lies.
For a quick overview of a team member’s progress, check out their productivity bar. It gives you the day’s productivity in percentage, along with the task being worked on now. Also, get the number of hours worked so far, and the estimated time when a task would be done. This makes it easy to determine if performance supports timely project delivery or not.
With these useful features, assigning and tracking tasks are as easy as it gets.
The refrain that our lives have migrated online has never been truer than in these past months.
Many professionals have been working more and more over the web even before the pandemic. Coupled with the increasing sophistication of the tools available on the net, the present crisis has resulted in a scenario where we work- from start to end- purely online.
But how to be better organized online to increase productivity? Here are some tips.
Have a schedule
This may not sound like a profound insight. But the fact remains many of us adopt a come-as-it-does approach to work.
We tackle a task without having a clear idea of its priority for the current project. Put another way, we spend more time on tasks which are relatively less urgent at the moment.
So, have a schedule of tasks ready.
Using I’m Productive, you can organize tasks under different projects and set their priority. If you are a manager, you can assign tasks to your team members based on their priority and not just based on the availability of resources. You can even see if you are sticking to a task as expected, or are falling behind, with live status.
Think of this as arranging a wardrobe. You keep the clothes you wear for occasions separately from daily-wear. And what you rarely wear anymore, can be given away.
This last idea works especially well online: just remove those files you don’t need any more from the system.
It’s not rare to see files from previous projects cluttering a screen. This makes it hard to access the one that you want right now, from among the pile of documents.
I’m Productive lets you remove projects and associated files from the tool once their need is done. This makes sure that only files relevant to your present work populate your screen. You can segregate documents according to projects and tasks, and pull them up easily from a customizable interface.
When talking about being organized online, many people think exclusively about the online space. But the fact is, to be organized in any realm, you need to take breaks when you want to.
Forcing yourself to work through such times only results in stress. A stressful mind is a chaotic mind- and it’s hard to stay organized in such a state. So, grab a cuppa, and enjoy some downtime.
Meanwhile, I’m productive would put the task on pause mode while you are on break, so only the accurate duration of tasks performed would be recorded.
Keep the most important docs handy
Frequently referring to a document is sometimes needed for a task. With I’m Productive, you can pin such docs on your window, so you have them for ready reference. This avoids unwanted delays from searching out documents.
Often, more than the number of tasks, the problem is the disorganized way in which we go about them. With I’m Productive, you can confidently do your tasks, being better organized online.
Over the last year, working from home has been the norm than the exception. Even as many of us are preparing to get back to the office, a large number of people would still be working remotely for the foreseeable future. This means managing a distributed team is something that you would need to stay on top of for some time more.
As many have learned hands on by now, the challenges of managing a distributed team are different from managing a team in person. The good news is there are efficient ways to tackle these challenges.
Tracking project’s progress in real time
Imagine that the deadline for a project is looming up, and a stakeholder asks you for a status report.
While working from the office, you can just call up the team leads or team members to get the relevant info. But in a distributed work environment it’s never a given you would get hold of someone immediately. You may pass a message or even call a team member, only to have them get back sometime later. But it’s hardly professional to keep the stakeholder on hold.
Tracking made easy
I’m Productive is the right tool fort such contingencies. For it gives you live tracking of tasks; you can just tap open the application and see the progress bar in real time. This report is not based on any arbitrary value either. You can get a detailed view of the metrics- like the number of hours already spent on the project, the expected time to finish etc.
This is made possible using the check in-break-check out feature.
The idea behind this is pretty simple. Once an employee logs in, the system’s intelligent timer would start on its own. It’s automatically paused when they either take a break or check out. And at the next check-in, it resumes without external intervention.
Meaning, with minimal supervision, you get all the information you need about task-progress.
But that’s not to say I’m Productive breaches into an employee’s privacy. It’s a system that respects the same. Unlike many other tools of its ilk, it doesn’t capture keystrokes or screenshots of works in progress. It uses a transition tracking approach which gives you the precise time spent on a task without micro-managing and demeaning individual morale.
Figuring out who is performing well and not
When your team members are working on different tasks across geographies, pinpointing the reason for a delay could be hard. You may have to get status reports from multiple team leads before discovering the delay-causing silo.
I’m Productive provides you with accurate productivity reports for each employee. Among other details you will find in the report is the time each team member is taking to finish a task. Extraneous data like the break-time that an employee takes is not factored in, so the data you get is as accurate as possible.
Once you have the measure of time each employee spends on a task, it’s easy to find where the delay is happening. After that, you can help the employee with the necessary help to finish the task at the earliest.
Designed to achieve predictable revenue
Both these aspects- tracking progress and locating bottlenecks- are designed to help gain predictable project delivery. Timely completion of projects also leads to predictable revenue outlook for your company.
Getting back to the normal of working alongside your colleagues in the office may be invigorating. But for many of us, that day is still a bit away.
But in the meantime, managing distributed teams should be a smooth process, with I’m Productive. What’s mentioned here are relevant pain points and their solutions. In the coming posts we would discuss even more ways in which I’m Productive would help make managing distributed teams easier.
Stay tuned, stay productive.
The idea of one task per person has an elegance both Managers and team members can appreciate. But there are times when you simply must assign extra tasks. Maybe, a project is too big, or it is required to solve an unexpected problem.
Whatever be the case, delegating extra tasks should be done with care. You can cite two reasons for this:
1.You must make optimal use of resources. Simply adding another layer of tasks when it’s not necessary is counter-productive.
2.You must ensure employee morale isn’t affected by it.
I’m Productive can help ensure these two criteria are satisfied. Let’s see how.
Ensuring optimal use of your resources
To do this, you need to know which team members are lagging in their task and why.
I’m Productive gives you task-progress data for each team member.
You can evaluate their progress in relation to the estimated finish time for a project. If the task-delay will affect on-time project delivery, entrust part of the task to another person. If not, simply help the team member expedite the task without adding to it.
Helping maintain individual morale
For instance, for your team members’ performance, you can track real time progress and get a calendar view. The latter helps you learn the history of work an employee has finished.
You should also look at their history of work before assigning additional tasks. In the recent past, if their workload seems to be on the higher end, maybe you can pass the task on to someone else.
In order to help you with the above points, I’m Productive brings the data you need in a clutter-free interface. You can use the tool almost like a browser. Add the tabs you want and pull up information you need with just a click. You can also pin documents and performance-related data for easy reference.
With such features at your fingertips, assigning extra tasks wouldn’t be a cause for worry.
While managing a project, the seemingly simple things may consume more amounts of time than you may imagine- like searching a document that is relevant to a task from time to time. Such things are so innocuous that rarely do Project Managers factor them in to their calculation of how long a project would take to execute. Such human oversights can lead to project delays.
To avoid this issue, I’m Productive helps you pin the documents and files you need to finish a task, so you wouldn’t have to repeatedly search for them each time.
Pin task lists and documents you want
On I’m Productive, you can pin task lists, documents and short cuts as and when you need. This ensures that you would have all the files you need for ready reference at all times.
This is not a luxury reserved for the few either- every team member can customize their pinned items as and per their requirements. To make things simple, you can pin things easily with the unified create button.
How to pin task lists and more:
First, click on the + sign.
This will give you a drop-down menu.
The menu would have these parameters- List, File, Page and Shortcut.
From these, choose the type of document that you want to pin and then go ahead and add the item.
So, no more time wasted searching for documents and files. Have them pinned right where you want.
Prediction is synonymous with forecasting. And the quality of your forecasting depends on how many data points you use in the process, and also how accurate those data are.
This is found to be the case while predicting the estimated delivery date of a project too.
You need the correct data points for this- the tasks that fall under the project, who is assigned a particular task, the amount of time one spends on a task, how many tasks are pending, how many are under review, and so on and so forth.
Getting all these data points accurately is rarely possible in an analog environment. Even with digital tools, the data you get needn’t always be accurate. Case in point: the amount of time someone works on a task may have their break-times also included.
I’m productive is a tool that helps you get accurate data points for prediction. Not only that, the system’s advanced AI(Artificial Intelligence) gives highly reliable prediction in real time for the end date of a project.
How to predict the project end-date using I’m Productive?
To predict using I’m Productive is as easy as it gets. All you have to do is click on the “AI Predict” button and you will get a detailed graph of the project’s progression along with the end date at the current rate of progress.
The map’s Y axis will chart the work load while the X axis would have the time of progression- starting from the date on which the project began. The current date will be marked on the X axis and also the predicted completion date and the project deadline. Both the latter dates are also mentioned in day and month format so that you can easily read them even if you don’t want to go deeper into the details on the graph.
Above the graph, you will also get an accurate prediction of when a current task will be finished at its ongoing rate of progress.
How I’m Productive gives you accurate prediction?
There are two ways in which I’m Productive ensures accurate prediction.
1.Eliminating human errors
The planning fallacy is a term psychologists have given to the problem of people underestimating not just the time to finish a task but also the costs involved. The curious thing is this happens even when they know from previous projects that there is a high chance of the project going over-budget or running late.
A delusional optimism is cited as the reason for this. Rational decision-making takes a backseat while unwarranted optimism becomes the basis for decisions.
Anchoring is yet another human error that hampers timely project delivery. Anchoring refers to the phenomenon by which we refer back to an original estimate each time we need to revise forecast during a project-run.
The original estimate almost always is made with over-optimism, and it rarely forms a solid yardstick to measure against the current realities of the project. Delays and other contingencies might have happened during the project-run. But while reviewing delivery dates, Project Managers tend to fall victim to Anchoring- they still back the original estimate because humans are subconsciously affected by such estimates while taking decisions.
2.Using accurate data points
This idea was touched upon earlier: accurate prediction depends on getting the right data points. To use a simple example, we can look at weather forecasting. There are six primary data points that you need to predict weather: wind, temperature, humidity, atmospheric pressure, level of cloudiness and precipitation.
Even if you get one of these data points wrong, you end up with the wrong weather forecast. This would cause trouble for those who may have planned things for the day based on the forecast.
The case for predicting project end-dates in a business is not any different. Multiple parameters should be factored in for accurate predictions. These include the tasks assigned to each person in the team, the status of progress for each task and the number of hours each person has worked so far on a task.
It’s not unusual to have errors in such data if the data gathering is done manually. With I’m Productive, you can be sure that the data points are precise. For example, consider the time a team member spends performing a task. The simplest way to calculate it would be to subtract the current date or time with when they started on the task.
Indeed, that is how most people- and even many digital tools- evaluate it. But I’m Productive goes a step further to ensure you get precise data.
The earlier-mentioned idea of evaluating time would not give only the time the person spent on the task. It would also include his or her break times.
But the timer on I’m Productive halts automatically when someone pauses their work and resumes by itself when they start working again.
Achieving predictable revenue through predictable project delivery constitutes multiple elements. Even the simplest things have to be fine tuned to get this end result. Things like task lists which get scant attention in how they are designed in the normal course of project management have ramifications in whether the project gets delayed or not.
In I’m Productive, even the littlest elements are evaluated closely so that you get not just a user-friendly project management tool, but one in which everything facilitates timely project delivery.
This is evident in the case of our simplified task list view.
Key attributes that make simplified task list powerful
Two significant attributes make the list a powerful ally for managing your tasks.
Task sorting is arguably the primary factor to simplify a tasks-list. The idea is to categorize tasks, either according to the project they fall under, or based on who is performing them, or by priority. I’m Productive allows all these kinds of sorting. But in the simplified task list, you get the relevant tasks listed for a project, because that’s the view most project managers wish to access most in the course of running a project.
In the list, you would get each task listed alongside the name of the person to whom it is assigned.
Listing out and segregating tasks is only the beginning of creating an efficient task list. Unless the tasks are prioritized appropriately, the list wouldn’t serve its purpose. In I’m Productive, assigning priorities to tasks is only a matter of a few clicks.
In the simplified task list, you will be presented with the tasks in their sequential- that is, prioritized- order. You can see the progress you are making on a task. And if you attempt a task before tackling a higher priority task, you can see from the list-flow that it is not probably the wisest decision.
The attributes you find on the simple task view
The task view may be simple but it brings you all the most important attributes you want. Let’s look at what they are.
The name of the project- This would be mentioned in bold letters at the top of the task list, indicating the tasks belong to this particular project.
Task names- The task names are listed out beneath the project name. Each task name is mentioned alongside the name of the team member to which the task is assigned.
In progress or yet to start- This attribute is represented visually. While starting a task, the team member can hit the play button given against the task name. When the task is in progress, a pause button will be in place- and whenever you take a break, you can hit it.
The average working hours for a task- This is given in number of hours, against each task name.
Progress bar- The progress bar for a task appears above the tasks list. This bar has the following attributes:
Team member to whom the task is assigned - His or her name and picture appear against the task name
Total expected hours to finish the task
The number of hours for which the team member has worked on the task so far
The number of hours h/she worked on it today
The status bar: You also get a visual representation of the progress in the form of a status bar. A horizontal white line represents the work that has been finished so far, and a grey line shows the work that is yet to be done.
Aside from these, you can view even more attributes using a dedicated side panel which you can access any time you wish to.
Why use a simplified task list?
A simplified task list has two main purposes.
Keep track of your tasks
I’m Productive delivers the most important attributes related to a task- like the number of hours it requires and the time you already spent on it- in a comprehensive, easy-to-understand view. This helps you get the lowdown on where you stand on the task in the shortest possible time.
Ensure both important tasks &immediate tasks are done
During the course of a project, it’s usual to lose sight of the tasks which are important but are not urgent. Without a list to keep such tasks in view, you may simply keep going from one immediate task to the next.
The important tasks may not be strictly urgent. But they demand you spend more time on them than the others. This makes it useful to tackle at least part of such tasks at the earliest, so that when the point comes when they become both important and urgent, you would not be pressed for time. Maintaining a simple task list makes it easy to check the tasks that are lined up, and if any of them fall in the ‘important’ category.
I’m Productive is a tool which helps you predict project delivery dates accurately and thereby ensure predictable revenue. From big to small, many tools are used in this process. One of the simpler- but not any less important- tools is the productivity bar.
A productivity bar is a straightforward entity- as the name implies, it shows how productive you are being. However, as is the case with anything simple, for it to be efficient, it should be designed with thoughtful considerations.
We will shortly see what makes the productivity bar in I’m productive efficient. But before that, let’s look at what are included in it.
The elements in the productivity bar
The following elements are included in the productivity bar:
Current task: The name of the current task is given, along with whether it needs to be finished or is completed.
The total time required to finish the task: This is mentioned in hours as the unit.
The time worked on the task so far: Given in hours as the unit.
Color coding: In a blue backdrop, the amount of work done so far is visually represented as a horizontal white line. The work yet to be done is an extension of that line though that part is given in grey. This makes it easy to glimpse your progress without even checking the other metrics.
What makes the progress bar in I’m Productive efficient?
I’m Productive’s progress bar is not only simple but also efficient. It is, in fact, an ally that helps you finish tasks on time. There are two reasons for its effectiveness.
Lean thinking is a principle that’s adopted in various operational scenarios. It is applied in industries as varied as manufacturing and entertainment.
It is a method of optimizing processes by which only those elements which are required for a specific outcome are included in a process.
That may sound like an obvious thing to do. But the fact is that many processes have steps which could either be clubbed with another step or avoided entirely. Lean thinking helps identify the ‘waste’ in the process so that you can remove them.
This principle is applied in the design of the productivity bar in I’m Thinking.
The idea of a productivity bar is to help a team member know how they are performing on their current task. Many elements could be included in a bar in response to that idea. For instance, you can have sub-tasks would the notion that would give a team member a more comprehensive view of progress. Or you can include the percentage of efficiency with which someone has been working on a task so far.
But the problem with such scenarios is that the added elements mostly just distract the team member rather than help them streamline their work-process.
Adding sub-tasks in the productivity bar is unnecessary, for instance. The use of a progress bar is to see how you are coming along in a task. Having the progress notation for each sub-task would only overwhelm the user.
The efficiency of the work done so far is not helpful either. A past performance is not a fool-proof indication of future performance. For example, the part of the task that’s been done so far may have been inherently more challenging than what’s to come. In this case, it is only natural that the efficiency percent would be marked as lesser as it would have taken a longer time to perform.
Such problems make a case for lean thinking to be applied in the very design of the productivity bar. In I’m productive, this is exemplified by the fact that only the relevant elements- the current task, the total number of hours required to finish it and the number of hours worked so far are presented in the productivity bar.
Accuracy of analytics
In the above section, we talked about lean thinking. But such powerful practices wouldn’t be of value if it is not backed by accurate analytics. Analytics- if done the right way- would prevent the need to rethink when a task would be finished.
I’m Productive uses advanced measurement software to ensure that the analytics that you get are precise. For an example, look at the time that has been spent on a task- one of the metrics in the productivity bar.
I’m Productive ensure the accuracy of this metric by measuring only the time someone has actually worked on something, not counting the times they went on a break.
Whenever they take a break, the time counter comes to an automatic halt. The counter would resume only when the team member resumes the task.
As you can see, measuring such metrics wrongly can have serious implications, like assuming the task would be finished earlier than it actually would be.
A workflow refers to a series of steps that are undertaken to perform an action. This sequence has as scientific value in that you can repeat it to get the same result, every single time.
For a simple example, think of updating an older version of a software on your computer. The steps you would take for it may look like this:
Buy the latest version of the software
Insert the disc into your computer’s disc tray
When the relevant prompt appears, give permission for the software to be installed
Give appropriate permissions- or deny them- according to each new prompt
After the installation is complete, the prompt asks you to restart the system.
Take the disc out of the tray
This simple series of steps gives you the assured result of the latest version being installed. But the sequence cannot be altered for the flow to be successful. For instance, you should not restart your system during the installation process.
Use of workflow
Businesses document their workflows so that they could easily see if there is a need to optimize them.
In our earlier example, you can perhaps add a step or two to make the workflow even better. For instance, before inserting the disc into the computer, you can add this: “Make sure there is enough power in the system so it wouldn’t shut down before installation is finished.”
If the system shuts down during installation process, you would have to start over again. Meaning, waste of time. But by adding this step, you can avoid such issues.
In businesses too, you can optimize a workflow to minimize time taken to finish tasks and improve productivity.
Types of workflows
With I’m Productive, you can view different types of workflows according to your requirement:
Simple workflow or project workflow
This is the most comprehensive workflow for a project. As the name indicates, it helps you keep track of how complex projects are proceeding.
The simple workflow is particularly useful in the case of multi-tiered projects. When the project has different processes working simultaneously, to get an overall picture, a visual layout of the processes involved is ideal. That is exactly what I’m Productive brings you.
In this view, you get to see these parameters:
Task created- This indicates that a particular task has been created and is assigned to a team member
In progress- This shows that the task is currently in progress. Here, you will get to see the estimated time left in which the task will be finished, depending on the rate of progress so far.
On break- This indicates that the person who is doing the task is on break. I’m productive uses sophisticated measurement tools related to this. For instance, the timer that counts overall work hours automatically halts when someone goes on a break and will resume by its own once work does.
Closed- This indicates that the task has been reviewed and closed successfully
Review workflow, as the name suggests, has to do with reviewing a project. This would have the above-mentioned items listed out- Task created, In progress, On Break and Closed.
But before arriving at the Closed point, you need to review the task. For this, there are two separate parameters:
On Review- This indicates that the task is currently being reviewed and a final feedback is yet to be provided for the same. To distinguish ‘On Review’ from other parameters which are all given in green, this is color-coded in orange.
Rejected- Tasks that don’t meet the desired quality standards are typically rejected If that’s the fate a particular task, it would be indicated in the Review workflow as ‘Rejected.’ Its color is red, so that it clearly stands out from the other parameters.
Having these workflows helps you find out any bottlenecks that could potentially delay timely project delivery. You can then optimize the workflow or intervene as and per required, to help ensure that the project is delivered on time.