Project management and workflow management could get out of hand if you don’t have the right system in place. Here, we compare two powerful services for the same- Trello and Clickup. Before deciding which one to use, take a look at our comparison between Trello and Clickup below.


Creating a board is very straightforward in Trello. You just click on the New board tab in the dashboard. In the resulting pop-up, you add the board title. Also, to create a board, you can either use a template or start from scratch. To use a template, just click on Template beneath the Boards tab on the left vertical panel. You will then see a number of templates you can use. Click open the one you wish for and tap on ‘Use template.” Add a title and then the relevant team to the board. Then, click on Create and you are done.

You also get the option to make a board private or open for your entire team.

In Clickup, the equivalent is to create what’s called Spaces. However, the process is somewhat more complex than creating boards in Trello. First, click on the Spaces tab on the vertical panel on the left of the screen. A pop-up will then prompt you to create a space.

Like with Trello, you can use a template or start with a blank plate. You can choose from over a hundred templates like Architectural Design, Education and Blog Management.

You also get to set space as private or public as per your requirement. Another related feature is setting task status- this includes Kanban and Scrum. You can also create a custom task status.

You can add apps to a space in the ClickApp window. The features you get here include time-estimate among others. Further, you can choose from different views- including, Calendar and Map views.

As you can see, the spaces system is a little more complex than setting up a board in Trello. However, spaces do include more parameters, making them more useful for handling complex projects.


In Trello, you can create a new card by clicking on a card and then adding a title. You can also add a description or activity and also comment on it. You can add team members and labels to a particular card. Other options include checklists, due dates, adding attachments and a cover.

But an even more powerful tool for customizing your card is Power-ups. These are essentially add-ons you can incorporate into a card depending on the task requirements. For example, if a task is extremely time-sensitive, you may want to add the time-tracking feature. To do that, click on Power-ups, then type” time tracking” in the search bar on the resulting page. This will yield you the relevant feature. Click on it and tap on the add button. Click the Allow button to finish the process.

In Clickup, you can create a new task essentially with a couple of clicks. Once a new task window is clicked open, just name it and then hit the Save button. You can also add a task description and create sub-tasks to it. For tasks involving many steps, you can create a To-Do list. As for tracking the time for a task, you get the feature automatically on the task feature. So, unlike in Trello, you don’t need an add-on for that.

Custom fields and views

To add a custom field, in Clickup, just click on the + button on the top right of the screen. From the resulting dropdown, choose from the options including Email, Formula, Files and more. This is a feature which you don’t get in Trello.

The View tab in Clickup will yield you Calendar, Board and Map view among others. To choose one, just click open the View tab and then choose the appropriate view from the resultant drop-down list. Trello has more or less similar options when it comes to view. Especially for simpler views like Kanban and List views, Trello is effective.


To choose integrations in Clickup, you just have to click on the relevant tab from the left-hand vertical panel. This will reveal the integrations available. However, you will notice that these are only limited in number.

That is not the case with Trello. Here. you get add-ons, browser extensions, connectors and power-ups among other things to integrate. Most significantly, the number of integrations is significantly higher than in Clickup.

Which one is best for you?

Now, you have seen what these two project management and workflow management tools have to offer. But which one will suit your purpose? Our verdict is that for small projects including one to three people, Trello is a good choice. For complex projects that feature a lot of figures and tables etc, and in which users perform multiple tasks, Clickup is the better option. Having said that, if you intend to use a mobile app, then, you may want to pick Trello. Clickup has quite a few bug issues and also editing things are hard to accomplish on the mobile version of the app.

Both the tools come with free and paid plans. Each plan offers a distinct set of features. So, you should check out the prices and features on their respective websites before making the final decision.

Is there anything missing in these services?

Both the project management tools discussed so far offer time-tracking for tasks in their own way. But the accuracy of the mechanism may not be all you would want, especially if you want to predict the project delivery time without error. For instance, the time measured shouldn’t include the breaks a team member takes in the course of performing an action. Such errors inevitably lead to the wrong prediction of project delivery time.

I’m Productive is a project management and workflow management system which employs advanced Artificial Intelligence to measure the time one spends on a task accurately. To know how I’m Productive helps you attain a predictable revenue cycle with accurate project delivery estimates, head to their website.

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