The idea of one task per person has an elegance both Managers and team members can appreciate. But there are times when you simply must assign extra tasks. Maybe, a project is too big, or it is required to solve an unexpected problem.

Whatever be the case, delegating extra tasks should be done with care. You can cite two reasons for this:

1. You must make optimal use of resources. Simply adding another layer of tasks when it’s not necessary is counter-productive.

2. You must ensure employee morale isn’t affected by it.

I’m Productive and can help ensure these two criteria are satisfied. Let’s see how.

Ensuring optimal use of your resources

To do this, you need to know which team members are lagging in their tasks and why.

I’m Productive gives you task-progress data for each team member.

You can evaluate their progress in relation to the estimated finish time for a project. If the task delay will affect on-time project delivery, entrust part of the task to another person. If not, simply help the team member expedite the task without adding to it.

Helping maintain individual morale

For instance, for your team members’ performance, you can track real-time progress and get a calendar view. The latter helps you learn the history of work an employee has finished.

You should also look at their history of work before assigning additional tasks. In the recent past, if their workload seems to be on the higher end, maybe you can pass the task on to someone else.

In order to help you with the above points, I’m Productive brings the data you need in a clutter-free interface. You can use the tool almost like a browser. Add the tabs you want and pull up the information you need with just a click. You can also pin documents and performance-related data for easy reference.

With such features at your fingertips, assigning extra tasks wouldn’t be a cause for worry.