Determining the scope of a project and identifying the right resources for each task are the first steps in project management. Then comes the part where you assign the tasks to the team members. One would think this should be easy to do. But not so- at least, not always.

The problem stems from the tools you use to assign a new task or project. These tools should find a balance between being simple and capable enough to analyze complex data.

Unfortunately, such tools are not common. Either they present a simplistic version of what they should be, or bring irrelevant data that doesn’t help with project management.

This is the backdrop in which we created I’m Productive- a tool designed to smoothen project management and help you predict project delivery accurately.

Smoother creation of tasks- and assigning them are part of what makes this work. Let’s see how.

Assign and view tasks

Creating a project or task is as easy as clicking on a few buttons and tagging each task to a team member. Once you have done that, you can see the list of tasks listed in a clutter-free interface. Each task name will be given against the person to whom it is assigned.

Above this list, find tabs for the current sprint and backlogs. Switch between these two, to see the tasks that are being run currently and those put on the backburner for the time being.

Get data for each team member’s performance

For each team member, you can get metrics related to tasks:

• Finished tasks- This list gives you the tasks a team member has finished so far.

• Track time worked in real time- Get the number of hours each team member has worked so far in the project. The timer would automatically pause when they take a break and resume once they start working again. So, only the actual time worked gets recorded.

• To review- You can get the tasks that are yet to be reviewed as a separate list.

• On review- As the name implies, you get the tasks that are currently under review.

• Rejected- These are tasks that have been rejected as they didn’t meet the quality standards.

• Tasks yet to be closed- Tasks that ought to have been done but which are still pending for some reason.

In cases where a project is running behind schedule, these data points help you see where the problem lies.

Productivity bar

For a quick overview of a team member’s progress, check out their productivity bar. It gives you the day’s productivity in percentage, along with the task being worked on now. Also, get the number of hours worked so far, and the estimated time when a task would be done. This makes it easy to determine if performance supports timely project delivery or not.

With these useful features, assigning and tracking tasks is as easy as it gets.